Project Management

Do Happy Team Members Really Make a Difference?

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As an "accidental" project manager, it's very satisfying to contribute to the project management community online with anecdotes and stories I've picked up from my own experience. I hope you enjoy our daily conversation.

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Happy WorkerSeveral years ago I had a colleague declare to me, "I don't think it's important that you're happy at work. It's just a job anyway, why all the fuss to find happiness at work?"

He was a much younger colleague and was working in a field outside of his college education, so I guess he was trying to justify settling for his current job when he really wanted to be doing something else. I must disagree with him. Because I spend the lion's share of each day working, it's hard for me to imagine doing something that was unfulfilling or distasteful for the rest of my life. How about you?

In a recent article titled How to Build an Army of Happy, Busy Worker Bees from CNN Money and written by Linda Mignone, she writes, "Aside from it sounding sensible, recent studies have demonstrated that the happier a worker is, the more productive they will be on the job. While an employee may appear engaged in their work, they may not be as effective as they could be if they were happy."

I've observed this to be true during my career. She continues, "People who are happy at work put in far more effort, work longer hours, and are more productive than those who aren't. They remain at their jobs twice as long and they work 25% more time than an unhappy employee works."

I've really come to appreciate what appears to be the culture at Zappos. They seem to be honestly concerned about the work environment and whether or not their people are happy. According to Zappos founder Tony Heisch, happiness at work begins with giving employees a sense that they are part of something bigger and that they feel connected to the work they do. I couldn't agree more. I believe people have a fundamental desire to accomplish something meaningful.

Mignone suggests something I've been supporting for quite a while now, "Have the team establish their vision for getting to a solution, creating their own time-lines and benchmarks. It's important to provide guidance along the way and hold them accountable, but the goal is to give them autonomy."

Quoting Jessica Pryce-Jones, CEO of HR consulting firm iOpener, Mignone writes, "People want more sense of control. [When organizations put] in more controls, they get the opposite of what they want." She continues, "Pride, trust and recognition from the company are critical factors in happiness. Give the team the resources they need to get the job done and provide them with recognition that they are part of an important project even before they begin."

Mignone also suggest that we give the team visibility at the highest levels of the organization and give them opportunities to present ideas to senior staff—and let them know that they are responsible for those ideas. "When employees feel like they have some control over the work they are doing and when they feel like they're making progress, they are generally happier and more productive, and these feelings are often amplified when employees are part of a team." writes Mignone. "A team makes a bigger, bolder, richer sound, with more layers, like an orchestra. And the richest sounds come when the team feels they are part of something big; a big idea, a vision."

These are themes that I personally agree with. Unlike my discouraged colleague from a few years back, I believe it's not only important for us to be happy at work, it's critical that we create an environment within our project teams where individual contributors can feel like they are part of something important, gain recognition for their contribution and be happy.

What do you do to create a happy and productive environment within your project teams?
 


Posted on: May 25, 2011 09:01 AM | Permalink

Comments (15)

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Kenneth Katz Release Train Engineer/IT Project Manager| UnitedHealth Group Enfield, Ct, United States
I don't know if it is that important is people are happy at work, but I am certain that it is critical that people not be unhappy. In other words, the benefits of happiness may be unclear, but the costs of unhappiness are high.

dazimmer
There is so much information and evidence to the benefits of "happy" workers, it isn''t even a question any more. Or is it? Over my career, I''ve worked in environments where people felt fulfilled and other environments where most of us considered it just a job, as the young person in the article suggests. I can tell you hands down, productivity, creativity, energy and quality where much higher in the environments where people felt "happy." I don''t like the term happy, which is why I put it in quotes. Happy is too vague and can mean so many different things.

Patrick Lencioni hits it on the head in his book, "Three Signs of a Miserable Job." You can read my review about the book, along with another excellent book by Matthew Kelly, "The Dream Manager" on my book review website http://amresources.ameagle.com/.

The three signs of miserable jobs are anonimity (no one cares about me personally, just what I can do for them), irrelevance (it doesn''t matter to anyone if I do a good job or not) and immeasurability (and even if I did a good job, how would I measure its impact on my job, environement and those around me). In the environments where we were "happy," we know each other personally, more than just workhorses. We knew we were making a difference and those to whom it mattered, they let us know.

So, happiness is not the proper word for this discussion. But building a cultural where people are known, valued and appreciated is critical.

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Kevin Gaza Program Manager| Franciscan Alliance Information Services Greenwood, In, United States
Wonderful topic. Drucker always said to treat knowledge workers like volunteers (e.g. keep them happy) or if they leave as a result of an unpleasant environment they walk out the door with significant company assets (e.g. their built up knowledge). But I also have experience working for companies I totally did NOT enjoy (Bethlehem Steel) but could not leave until the economy got better (Bethlehem also was very crafty and would put electrical engineers in the mechanical engineering department and make it difficult for them to leave the company as all their experience would be in the wrong field). .......................................................................................................................................................................................................

My thought here is that perhaps the realitiy is that companies can get away with treating employees badly if certain conditions exist (e.g. the economy is bad, employees have irrelevant job experience, etc.), so they can "ride them hard and put them away wet"---and the company can materially benefit (lower average wages, fewer FTEs as they are also working longer hours). Perhaps the project triangle would say that Quality would have to suffer (time, cost, quality---pick two). Well some companies can get away with lousy products for years and still do well. Thus an aggravated recession could actually be a resource usage opportunity for some companies and some industries. ........................................................................................................................................................................................................

Yes, when the economy turns around there might be hell to pay, but by then the mgmt could retire or also move on. So, keeping people happy is sometimes an expensive option in certain competitive environments. In other words, treating employees badly is so prevalent there must be an economic justification for it, and this is the best I could think of.

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Kevin Gaza Program Manager| Franciscan Alliance Information Services Greenwood, In, United States
Maybe the answer is that it is part cultural and part economic.

I remember watching an episode of the British sitcom "Faulty Towers" with John Cleese where there was an American businessman who''s basic answer to any management problem was "Bust their ass".

Maybe Adam Smith's invisible hand is a smacking one, as we are the world's economic jugernaut (and China is the new model but basically a nation of slaves under a tolerant despot).

However the research says treat people as if you like and value them---that sounds like France. Interesting dilemma.

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Ty Kiisel Manager Social Outreach| AtTask Lehi, Ut, United States
This is a great discussion and obviously a hot button for a lot of people. I totally agree that it's more practical from an economic standpoint to keep employees than to replace them. Organizations spend a lot of time and money on bringing people up to speed, making it far more expensive to replace them than keep them.

Is it important that people are happy at work? I think so. Happy people are better able to creatively solve problems, have less HR issues and better health. Unfortunately, there's still a lot of "Bust their ass" sentiment in many boardrooms. And, what's more, it doesn't work. Nobody likes being bullied and fear as a motivational tactic just doesn't work for very long.

Kevin, it may sound like France but if you value people and treat them that way you will get the best out of them.

Thanks for this wonderful conversation everyone.

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Wai Mun Koo PMO Director| Intergraph PP&M Singapore, Singapore
There is no doubt a happy team works better. However, I do not think it is the responsibility of the management alone to create an environment suitable for happy team. It is the responsibility of everyone in the team. Emotion is contagious and affects people around you. It just needs someone who has a strong emotional inclination (extremely happy or extremely sad) to stay in the team for a week or two and the entire team will be infected by this mood automatically and this will fester on and on to the rest of the organization like a virus. The key role of the management is to build up a strong immune system (healthy environment) that will impede the growth and spreading of such bad emotion but promote that of good emotion. Management also needs to cultivate a healthy lifestyle (positive culture) in the organization so that individuals are more 'happy minded' (healthy) and less susceptible to negative emotion (virus).

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Dave Garrett
PMI Team Member
Senior Advisor to the CEO| PMI Sterling, Va, United States
There's an old saying that "You can't be responsible for someone else's happiness". However, maintaining enthusiasm for the work is critical if you want to have a sustainable work environment with a consistent set of people. People are unmotivated to go beyond doing the basics if they are not enthusiastic about their work.


If the context of a project however - I have seen situations where the requirements are very specific, there is an end point in sight and an unhappy team could effectively drive toward a well defined near term result. I think that a lot of companies treat work as a series of unhappy sprints where some employees are replaced as they burn out. It's not what we want to see happen, but it's often the reality of the situation when we are in sketchy economic times.


As the economy picks up however, employee motivation/enthusiasm/happiness will become more important again. All of these things speak to retention which will be much more important in the coming months and years.

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Kevin Gaza Program Manager| Franciscan Alliance Information Services Greenwood, In, United States
Wai's comment reminded me of my impression of Sir Ernest Shackleton and the book called, "Endurance:Shakleton's Incredible Voyage." One of many things that impressed me in this book was how Shackleton selected his staff for the voyage. A lot of voyages to the South Pole ended in tragedy, and many from the crew literally going insane in the dark "winters", but basically because Shackleton understood "Emotion is contagious" and understood team chemistry, Shackleton's crews had fun and in retrospect, were extremely successful. ................................................................................................................................................................................................ Shackleton was a standout because he understood trust was a key value proposition in the success of teams. He was a trusted boss and didnt talk platitudes, but walked the walk. How many bosses do you know like that? ................................................................................................................................................................................................. Yes, it is not management's responsibility alone, but paraphrasing Harry Truman, "The buck starts here."

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Ty Kiisel Manager Social Outreach| AtTask Lehi, Ut, United States
This is a great discussion. As Kevin suggests, I may not be able to take full responsibility for whether or not my team is happy, but I can make life for them a living hell. I've worked in environments like that before, and my goal was to get out as soon as I could. Shackleton understood something about team dynamics, which I think we need to understand in order to have long-term relationships with productive teams. It might not be my responsibility as a project leader to make everyone happy, but I can work to facilitate an environment where people inclined to work happily can.

If we ignore that, we loose an easy opportunity to increase productivity.

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Wai Mun Koo PMO Director| Intergraph PP&M Singapore, Singapore
Great discussion. Now let's ask ourselves a simple question - "Which of the following describes your current mindset better? 1) You need to drag your feet to office every morning, 2) You keep thinking of your work and your colleagues when you are away on a vacation". If your answer is 1), then you have to watch out.

Now, instead of asking what management should do to change the situation in order to create a more sustainable and happy environment, let's ask ourselves - "Imagine that you are a pathetic drone that belongs to situation 1) above, what changes would you like to see and what will motivate you and brighten up your day in your current job? In other words, if it happened that you managed to switch from situation 1) to 2), what are the significant changes around you that you would be able to observe immediately?"

Try listing them down as I believe this will point us to some useful tips on how to maintain a happy environment. Here are a few points from me as a start,

1. Politics-free team.
2. We share anything and everything in the team - high trust level in team.
3. It is not just work, we have funs too.
4. We welcome healthy competition in the team - that motivates us to do better.
5. We have team logo, mission statement, photo, portal etc. - strong team bonding and identity.


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Vasoula Christoforides Project Manager Surrey, United Kingdom
Depends on the culture of the organisation overall the style of management has much to do whether employees feel happy in their working environments. A team may for example be very happy with their Line Manager they feel valued, work and effort is recognised, however, many things can influence and even unstabilise the status quo when the organisation is faced with difficult hard decisions, these could be redundancies, it could be relocation causing much stress and upheaval for staff, it could also be unfair performance reviews [where staff have no choice to go through a grievance process that could take months to resolve] it could also be the working conditions too where big boss is always watching, pushing people to take on more work that could be manageable etc. It can also be down to one single person your immediate management that can make life uncomfortable for the team - when that happens teams will do what the job description states but nothing more! Happy organisations create happy employees dont they!

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Naomi Caietti Senior Project Manager | ePMO | Higher Education | Healthcare & IT| Linkedin.com/In/NaomiCaietti
Wow, this a much bigger topic than you realize. Cultural change leadership.

Happy workers = Focused, more productive project teams...Totally, agree with Dave no one is responsible for your happiness.

If your a PM focus on the 80/20; this motivation syndrome will not disappear anytime soon. Also, get creative; get to know your team members; find out what their motivations are.

Organizations have a huge challenge today to do more with less and less. HR will come around to be more engaged with the organization; it needs to happen sooner than later.

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Wai Mun Koo PMO Director| Intergraph PP&M Singapore, Singapore
Dave is right on the point that "You can't be responsible for someone else's happiness". However, in reality, our actions do have some impact on the mood of others around us (though we are not directly responsible for their happiness). So the imperative thing for the leaders to do, as Ty mentioned, is to foster a happy culture and environment for the team. As I mentioned earlier, emotion is contagious and it spreads extremely fast in certain environment. Just think about how typical major manpower turnovers usually take place - they start with one or two disgruntled employees initially and end up with a large group leaving the company for 'obvious' reason. As leaders, we have to plan ahead and take action to prevent this to happen. There is a Chinese proverb that says - 'Prepare before the rain comes'.

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Kenneth Katz Release Train Engineer/IT Project Manager| UnitedHealth Group Enfield, Ct, United States
Naomi wrote:

"Totally, agree with Dave no one is responsible for your happiness."

I agree, but others can cause your unhappiness.

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Naomi Caietti Senior Project Manager | ePMO | Higher Education | Healthcare & IT| Linkedin.com/In/NaomiCaietti
Great discussion; lots of themes here. Soft skills are a key skillset for PMs and team members; listen to my OnDemand presentation here on gantthead for PMXPO2011 now through August 2011.

Ken says "Others can cause your unhappiness"; I don't agree. You choose your attitude every day at work and home; others don't choose it for you.

Unhappiness in any shape or form is conflict based on some internal or external influence to the individual or team or organization. Morale is certainly an issue in today's organizations but you can choose to become a party to the conflict or manage it for a win-win solution for you, the individual and the team. Managers, PMs and team members can and should learn to deal with conflict and learn more about emotional intelligence. Just like anything, you have to practice these leadership skills daily to get better at listening, reading body language, managing conflict and coaching and mentoring your team. Read more here in this great brochure; lots of just in time tips on conflict:

http://www.foundationcoalition.org/publications/brochures/conflict.pdf




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