Key to Information Management Strategy

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Most of the project management activities, interact with variety of information, sometimes directly or indirectly, so organizations should have some form of  information management system. Also, organizations are aware that information management strategy is highly crucial to the success of every business. Since it's difficult to survive in the current competitive and innovative world without a framework for information management strategy.

I think this strategy should aim to develop an information culture in which all members of the organization understand the importance of information in relation to their roles and responsibilities.  Also, the ultimate objective of having a strategy is to develop a plan for implementing various systems to support the organizational needs. 

The objectives of the information management strategy planning are to:

• Initiate an information management strategy based on an assessment of the business strategy. 
• Initiate a development plan to meet information needs and priorities. 
• Initiate a technical strategy for the best use of new information technology.

Key to the information management strategy is of course, understanding of the information needs of the organization and its employees and the way information flows through the organization.  First of all, information should be held securely, and protected to ensure its confidentiality, integrity and availability (CIA triad).  All information in the organization should meet the necessary quality standards. Also, it should be delivered consistently across all end users and shouldn’t have to wait long to get their requested information.

Conclusion

Based on my research and experience, ownership is a critical element when implementing a strategic plan. So, without proper ownership, end users which are affected by the plan may resist in implementing it. The most effective means of developing ownership is to make sure that there is a broad participation from all end users across the organization during the planning process. Also, the participation can take place at many levels, including information gathering, brainstorming, focus groups, interviews, and facilitated workshops etc. Finally, by implementing the information management strategic plan we can make sure that the project management information needs are integrated, preserved, and leveraged throughout the entire project life cycle.