How to make a Presentation Effective

 

Tips to make a presentation effective

Being in IT there is always a need to present multiple things to variety of audiences. It could be a business presentation, a technical design, introduction to processes or launching of a product.

Core objective of your presentation is always to deliver the right information to people in right amount. This write-up has some tips all about this. There are learning and tips got from time to time from my superiors and seniors referred here.

Before starting, it is important to chalk out the plan and outline your presentation. Even before starting any visuals or slides. There are some basic steps must be gone through:

--What is the subject of presentation?

--Who are all and how many audiences?

--Are you presenting over Net meeting or in front of audiences etc.

Here you go with some tips:

1. Study the subject well and before building the presentation.
2. Decide on a right tool to create visual aids, slides etc.
3. Total duration of presentation divided by number of slides gives the minimum time you must need to spend on any slide.So plan it well.
4. Always start the presentation with an introduction, background and objective of the presentation. This is to have attention and building rapport with audience.
5. Never forget to remind audiences that you will be covering questions at the end of the presentation Or they may ask questions any time.
6. Do not stay on one slide or visual over longer than expected time until there is a huge interest generated among audiences over that slide.
7. Prepare for cross culture or language issues. Use the most common and easy to understand words. You must note that audiences can be from across the globe with different dialects and pronunciations.
8. Rehearse the presentation multiple times.
9. Present day trends do not recommend reading from slides so use cheat seat.
10. During presentation always, confirm audience, if they are getting sufficient sound and visibility. This is more important in online presentations.
11. Ask questions to audiences time to time so they feel engaged.
12. Always ask audiences to ask questions to make presentation useful. More questions and comments indicate the clarity delivered.
13. Always include your contact details over presentation or leave the business cards, you know sometimes people are hesitant to ask questions in group they may shoot interesting questions offline.
14. Never forget to thanks your audiences for their time.

More in next blog…Happy Presenting!

Pravin Kumar Shrivastava

[email protected]

 [email protected]