Project Management

Project Management 2.0

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New technologies, concepts, and Web 2.0 tools are popping up everywhere. How can you use them to help your project team collaborate, communicate - or just give your project an extra boost? [Contact Dave]

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Closer Sponsor Relationships Through Web 2.0 Tech...

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Situation: You Need To Jazz Up Your PM Communications in an Effective Way...

Email status reports put people to sleep.   Status meetings are exercises in robotic interaction.  Through blogging, I'm able to throw my thoughts down in clean, (hopefully) tight snippets, where I try to offer only useful information without a lot of fluff.  Today, more people are doing that within the enterprise.  A blogging tool is good for data entry and RSS feeds are an efficient way to deliver the info.

Mark Perry, Senior VP at BOT international (and very active participant on gantthead) passed along the note below yesterday.  The technologies he talks about are incredibly easy to use if you can get past the fancy, sometimes confusing, names.  BOT International is doing what we all should be, trying out new technologies in approriate ways and seeing what works.

As you read Mark's message below, I would focus on three things:

1.  Most of these tools/features/things are simple and free. (consider how low the "cost of trying" is)
- A podcast can be as simple as recording a quick snippet on your PC and emailing it around. (and be an interesting way to provide updates)
- Even free blogging tools all come with RSS feeds. (that sponsors or stakeholders can easily subscribe to)

2.  Some technologies streamline the communications process. (consider what "the advantage" is)
- An RSS feed is just a way to automate the delivery of materials you are already producing.

3.  Just the newness of some technologies makes people pay more attention. (don't discount the "bling factor")
- These things can make you look good and cause people to pay more attention to your message.


"Great job with your Project Management 2.0 blog..! I and many of my colleagues at BOT subscribe and enjoy reading your PM 2.0 blog. And, I wanted to pass on to you one of the things that we are doing with our PMO best practice offering called Processes On Demand that has been very, very positively commented upon by our customers. As IE 7.0 and Outlook 2007 offers really easy to understand and use features for RSS feeds, we have XML enabled all of our PMO dashboards within Processes On Demand. This means that whenever the PMO Manager updates the PMO dashboard, executives immediately see the dashboard update right from their choice of Outlook RSS folders or IE 7 RSS Feeds or both. And, we have also podcast enabled Processes On Demand so that the PMO manager can release periodic podcast updates, usually weekly or monthly, for the executive team of the company that the PMO serves. This is, not surprisingly, a big hit as few PMO managers can get 30 minutes of time with the entire executive team of the company due to normal calendar scheduling difficulties and time constraints, yet virtually all of the executives are willing and indeed enjoy listening to such internal communications via their iPODs while traveling to and from work or simply at their convenience from their PCs at home. Hence, RSS and podcasts, 2.0 ideas that any PMO can take advantage of. And, of course, you don’t need our product, Processes On Demand to do this. But I believe, at present, we are early to the PM 2.0 scene. "
Posted on: April 20, 2007 12:25 PM | Permalink | Comments (0)

"Reading" People...

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Situation: You Just Don't "Get" People... 

How important is it for a Project Manager to be able to "read people", picking up on those non-verbal cues that are so very important to real communication?  As we've all heard over and over and over, "project management is all about communication".  Various publications also quote the inevitable 75% of communications is nonverbal.  So it seems to me that this is an area that's important for all of us to work on.  Many talk about the four elements of Body Language Code.  Others talk about specific tell-tale actions that give people's real feelings and objectives away.

There are a number of web based resources that are often fun (see youtube video below) and/or instructive:

- How to Read People from Life Training online
- Texas Hold'em Poker: How to Read Physical Tells
- How to read people's body language? in Yahoo Answers






Posted on: April 20, 2007 03:07 AM | Permalink | Comments (1)

Is PM an Even BIGGER Differentiator Outside of IT and Construction?

Categories: Advice

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Situation: You're a Career Changer in Need of a Differentiator... 

Within IT and Construction, PM skills and sometimes certification are almost always considered a requirement.  While in other disciplines and functional areas of the organization, PM experience and skills are "preferred" or lower priority.  Yet when it comes down to brass tacks, most hiring managers value "getting things done" a lot more than is reflected in the typical job description.   This makes moving from PM-heavy professions to PM-light professions much easier than it has been in the past.

Project Management skills are a hidden strength that not every applicant possesses.

To me, this means that if you have basic domain skills in an industry and a very strong track record of PM accomplishments, you are probably in a better position than you think to make a lateral move.  I hear a lot of success stories in this area and basically the PM characteristics that really get you the job are:

1.  Proof Points - success managing projects, documented and supported by metrics.  If your project resulting in business success that can be measured, that's a great thing to lead with - "The project I managed produced X results."

2.  Simple Approaches to You = Huge Differentiators to Potential Employers.  Even very common, basic PM practices are often alien to people outside of IT.  So just describing them in detail and attributing your success to those approaches can make your interview.

For a better understanding of how important PM skills are within your target profession, just do a google search on "project management" AND "[profession name]" 

Here are a few excerpts from recent articles and job postings in trade publications:

In Transferable Skills And Portable Careers (sciencecareers.org)
Project management is another skill in high demand. "In academia, you have to manage your research so you're competitive for the next funding round. In industry, you have very tight timelines, and you have to manage your project so you can meet those deadlines," says Kopf. Meeting project goals requires effective management of people and time, yet many postdocs don't recognize the importance of honing management skills until they start sending out their resumes, says Philip Clifford, associate dean for postdoctoral education at the Medical College of Wisconsin in Milwaukee. 

In Manager, Public Relations  (Direct Marketing Association)
Essential Duties & Responsibilities •Manage and execute media plans – 50% oDevelop, implement, manage and measure ARAG’s public relations plans; direct project management. oPrepare and manage an annual Public Relations budget to effectively meet the company’s priorities. oCultivate working relationships with national and local media. oDevelop and write content and pitch story opportunities to generate placements and editorial pieces in both local and national press.

In THE NEED FOR PROJECT MANAGEMENT SKILLS IN NEWLY GRADUATED ELECTRICAL ENGINEERS  (Science and Engineering School, University of Edinburgh)
An address list of 70 first-destination employers was collated from various sources, and a questionnaire was sent to the "training manager" with a request that it be answered by him/her and also circulated to any of the line management who were directly involved with new-graduate staff. 

Desired Improvement
Mean Ranked Topic
1.69 Personal Time-Management
1.48 Quality Assurance
1.45 Interpersonal Comm. Skills
1.45 Project Planning and Scheduling
1.45 Team Management
1.42 People Management
1.35 Presentation Skills
1.28 Effective Meeting Management
1.10 Documentation Skills
1.10 Cost Control
1.07 Leadership Skills
1.00 Problem Solving Skills
0.93 Product Marketing
0.90 Negotiating Skills
0.82 Network Analysis
0.79 Financial Skills
0.63 Law for Engineers
0.58 International Perspectives
0.50 Corporate Strategies
0.15 Small Business Management


Posted on: April 20, 2007 02:00 AM | Permalink | Comments (0)

Using Excel Project Plans Collaboratively...

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Situation: You Need To Allow Team Access to Your Excel-based Project Plan.

In previous posts, I've mentioned that although PM software continues to get more and more sophisticated - a huge number of project managers use Excel or Word to manage their projects.  These files are either held by the PM or zip around in email being updated by everyone on the team.  Although there's a LOT to be said for version control and tracking of updates in general, the reality is that a lot of PMs manage some aspects of the projects (like reporting task status) on an honor system.

So if all of that is true for your projects, Xcellery may be something you should look at.  The tool allows you to share Excel files over the web with no file locking issues.  The advantage is that you have one centrally located (current version) file that everyone can access.
Posted on: April 19, 2007 01:02 PM | Permalink | Comments (0)

Fancy Free & Easy Surveys...

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Situation: You Need To Quickly Gather  Information From A Large Group...

On many mission critical projects, understanding user needs, or having some feedback-based basis for decision-making is important.  I'm talking about the kind of information we often collect in surveys.  It's often difficult to create, launch, and track a survey on our own without help from the technology folks.  That takes time and resources that could be directed at other activities.  Wufoo is a tool that allows you to quickly create a survey that looks great, is highly functional, and automates tracking of results.

I think its a neat way to not only gather information, but impress the executives in your life at the same time.

Here's an example of a survey that I created in about 4 minutes:


Powered by Wufoo
Posted on: April 18, 2007 06:36 PM | Permalink | Comments (2)
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