Building Team Synergy and Resilience
Categories:
Agile,
Benefits Realization,
Best Practices,
Career Help,
Change Management,
Complexity,
digital transformation,
Facilitation,
Human Aspects of PM,
Human Resources,
Innovation,
Leadership,
Lessons Learned,
Mentoring,
PMOs,
Portfolio Management,
Program Management,
Roundtable,
Stakeholder,
Strategy,
Talent Management,
Teams
Categories: Agile, Benefits Realization, Best Practices, Career Help, Change Management, Complexity, digital transformation, Facilitation, Human Aspects of PM, Human Resources, Innovation, Leadership, Lessons Learned, Mentoring, PMOs, Portfolio Management, Program Management, Roundtable, Stakeholder, Strategy, Talent Management, Teams
By Peter Tarhanidis, PhD As the pandemic stretches on, work-from-home programs continue to keep teams working virtually. During this time, we have performed courageously to deliver our strategic and business outcomes. Here I will share a select review of advice from industry experts as they explore how to build a post-pandemic response strategy. According to McKinsey (2022), organizations have pivoted to deliver sustainable and inclusive growth toward building a better world. And Harvard Business Review (2020) notes that all types of companies have navigated the pandemic by pivoting their business models in the short term to survive—becoming more resilient in the long term. Yet not all pivots generated an improved business outcome. Three trends in particular can help ensure a successful pivot:
PWC’s Global Crisis Survey identified three key lessons that businesses can adopt for long-term resilience:
An opportunity, therefore, exists to consider how to prepare your team’s competence in driving synergy and resilience in order to lead post-pandemic growth strategies—and simultaneously pivot from those same strategies. Here is a shortlist of what leaders can do to prepare for a post-pandemic recovery and support an organization:
In the end, the teams that are ready to execute and can pivot as necessary will be ready for the post-pandemic competitive environment. Let me know if you have uncovered additional successful strategies—or any pitfalls to avoid—in building team synergy and resilience. References |
AI To Disrupt Project Management
Categories:
Career Help,
Change Management,
Cloud Computing,
Complexity,
digital transformation,
Education and Training,
Ethics,
Facilitation,
Generational PM,
Human Aspects of PM,
Human Resources,
Innovation,
IT,
Leadership,
Leadership,
Nontraditional Project Management,
PMOs,
Portfolio Management,
Program Management,
Stakeholder,
Strategy,
Talent Management,
Teams,
Tools
Categories: Career Help, Change Management, Cloud Computing, Complexity, digital transformation, Education and Training, Ethics, Facilitation, Generational PM, Human Aspects of PM, Human Resources, Innovation, IT, Leadership, Leadership, Nontraditional Project Management, PMOs, Portfolio Management, Program Management, Stakeholder, Strategy, Talent Management, Teams, Tools
By Peter Tarhanidis, PhD Technology has demonstrated tremendous benefits and efficiencies (many of them unstated) over time. The technology lifecyle enhancements that started with our initial computers, software programs and the internet of the past have given way to the modern-day cloud, Big Data and artificial intelligence. Throughout this maturing landscape, technology has affected all industries—especially how we collaborate. According to Peng (2021), here are some key impacts to consider:
Project management has benefitted from the overall technology lifecycle, either by implementing aspects of it or by being a user of its collaboration outputs. Yet project managers are at the doorstep of being part of the next wave of AI disruption. What a PM organization must consider is the methods and concepts used in managing past programs and become proactive in shifting to an AI-enabled PM organization. There is no doubt that the role of PMs and our methodology will be augmented with AI-enabled assistance. PwC identified five areas of AI disruption and decision making in project management:
To prepare for these changes, project managers should:
In order for these changes to emerge, there are a few considerations that may hold one back from the changes—such as organizational readiness, employee skills assessments, and the state of technical tools. PwC outlines a change approach to assist in the transition that relies on updating project management strategy, leveraging technology investments, integrating digital and AI, and a comprehensive communication plan to generate awareness through adoption by the future project management workforce. What other approaches have you used—or should be considered—to manage AI disruption in project management? Reference: |
Project Management Tools and Software: Are They Necessary?
There's an old saying: "A fool with a tool is still a fool.” And I’ve heard many project management professionals say that best practices and good methodology are more important than project management tools and software. Do you agree? By the end of this article, you might change your mind. A Brief Story of a Failed Methodology I've been working as a project manager since 2001. In my early days, as an engineer, I was responsible for the technical and managerial aspects of projects. In 2010, as I moved up the ladder in my organization (the Air Force), I was assigned to implement and operate a Project Management Office (PMO). Considering that we didn't want to make large investments up front, my focus was on creating a methodology, developing templates and designing and delivering training. To my surprise, only a few of my recommendations were implemented, even though abiding by the PMO guidelines was mandatory. I started investigating the reasons. It turned out that it was not that people didn't know the methodology, nor that they did not want to follow it. It was just too much work. You know the drill: A project manager is assigned to a project, searches the intranet, finds the PMO site, then reads the "project management manual" and any other supporting documents for the methodology. Finally, the project manager copies and pastes files from a shared folder, and starts filling in all the templates (scattered in different files and different formats). Truth be told, the project managers usually started on the right foot. The problems appeared as the project progressed, because it was a huge effort to keep all files updated and integrated in a coherent fashion. Although I am talking about experiences from 2010 to 2014, many organizations unfortunately still find themselves in a similar situation today. Productivity goes down. Project failure rates go up. And as the organization demands more training, it creates more controlling processes, auditing and extra reports—resulting in even more work. The Solution When I first came across Project Portfolio Management (PPM) and Enterprise Project Management (EPM) software in 2003, I didn't think it would be a big deal. By 2010, I was convinced that you cannot increase portfolio and project management maturity without software. To be able to implement a standard toolset across projects, the PMO usually starts with paper-based or Excel-based approaches. The risk is that they settle for less by not evolving into using enterprise-level business applications. Is adopting a particular tool or software a requirement to project management success? No. But the use of project management tools increases maturity. People often say that they will acquire a corporate project management tool once their organization is "mature enough." Going back to the beginning of this article, I am very aware of the fact that a tool is useless if you don't know how to use it. However, once you already have basic knowledge and processes, a tool can speed up the learning process—skyrocketing productivity. As an analogy, imagine that you already have basic knowledge in math and finance. When should you buy a financial calculator, such as HP-12C? Only after five years of calculation amortization by hand? I doubt this would be the smartest choice. After all, you don’t have to become an expert bike runner before you can buy a bicycle. In project management, some of the foundational concepts can be taught by using flip-charts, sticky notes and simple Excel spreadsheets. But you cannot teach people how to create a solid and realistic schedule and cost baselines without project management software. It is just not feasible. It is not that it is impossible. Actually, in the 1960s and 1970s, the Polaris and Apollo projects were planned without the help of software tools (nonexistent at the time). But planning for those projects took a long time. Today, we live in a modern world in which the project life cycle is shorter. We manage multiple projects at the same time, and there is more volatility and uncertainty. Project managers have to evolve as well. How to Implement PPM and EPM Tools Project Portfolio Management or Enterprise Project Management is a corporate platform to manage portfolios, programs, projects and resources enterprise-wide. The PMO is ideally positioned to lead project management tool selection because it understands the big picture from different project managers, team members and business units. When assessing specific project management tools, take into consideration:
Depending on the size of the organization, you might prefer to execute a pilot before rolling out the tool to the entire organization. It is important to keep stakeholders engaged and informed by sharing:
A word of caution: Do not underestimate the effort needed to implement a project management tool enterprise-wide. In the meantime, please leave your comments and questions below. |
Plan for the Velocity of Change to Keep Increasing!
Categories:
Agile,
Best Practices,
Career Help,
Change Management,
Complexity,
Facilitation,
Generational PM,
Human Aspects of PM,
Human Resources,
Innovation,
Innovation,
IT,
Leadership,
Leadership,
Lessons Learned,
Portfolio Management,
Program Management,
Project Planning,
ROI,
Stakeholder,
Strategy,
Talent Management,
Teams
Categories: Agile, Best Practices, Career Help, Change Management, Complexity, Facilitation, Generational PM, Human Aspects of PM, Human Resources, Innovation, Innovation, IT, Leadership, Leadership, Lessons Learned, Portfolio Management, Program Management, Project Planning, ROI, Stakeholder, Strategy, Talent Management, Teams
By Peter Tarhanidis, Ph.D., M.B.A. Today, developments in emerging technology, business processes and digital experiences are accelerating larger transformation initiatives. Moore’s Law means that we have access to exponentially better computing capabilities. Growth is further fueled by technologies such as supercomputers, artificial intelligence, natural language processing, Internet of Things (IoT) and more across industries. Emerging Tech Business Process Maturity According to market research group IMARC, automation and the IoT are driving growth in business process management (BPM); the BPM market is expected to grow at a 10 percent compound annual growth rate between 2020 and 2025. Customer Experience Customer experience is redefining business processes and digitizing the consumption model to increase brand equity. Gartner reports that among marketing leaders who are responsible for customer experience, 81 percent say their companies will largely compete on customer experience in two years. However, only 22 percent have developed experiences that exceed customer expectations. Economic Forces The Way Forward I’ve developed a few guidelines to help navigate this change:
Change is now inherent and pervasive in the annual planning process for organizations. Given that, I like to ask: What is the plan to prepare staff and colleagues to compete in this hyper-transformation age? What observations have you made to keep up with this new era’s velocity of change? |
What Does the Future Hold for Project Leaders?
By Wanda Curlee Some believe that project management needs a complete overhaul. Whether you agree or not, there’s no doubt that technology is driving radical change. As I have mentioned in different blogs and presentations, I believe that artificial intelligence (AI) and the Internet of Things (IoT) will have a large impact on the next generation of project managers. Thanks to this new tech, project managers will be adding more value, versus completing mundane tasks. Technology will do the mundane for the project, program or portfolio manager. So, what will be left for the practitioner to do? For starters, the project manager will be able to focus on the many things put to the side because they’re doing their best to keep stakeholders informed and complete routine tasks, as well as trying to maintain their sanity. Targeting the Mundane The good news is, AI and IoT will take on these mundane tasks. Technologies will be able to review a schedule and track down those who haven’t inputted their time. The schedule options, along with recommendations, will be provided to the project manager. And that’s not all: Tech can also assist with drafting presentations and status reports. The project manager can then add the final touches. Potential risks can be assessed and the probability and cost to the project can be determined. Impact on the Project Manager They’ll also have to deal with problem resources already on the project. This may mean less qualified individuals who aren’t able to do the work (through no fault of their own), those who are unhappy on the project and are projecting the feeling throughout the project, and those who are lazy, among other things. The project manager may need to counsel these individuals or may even have to fire them, which, of course, creates risk for the project. In addition, the project manager may have to deal with subcontractors and vendors. More attention can be paid to higher-level risks and preventing or minimizing their occurrence. Integration management is also an area of focus. There are project managers who put this aside because they feel if the schedule is all right, the project integration is handled. This is not true. There may be individuals who are not sharing their information promptly, or those who are producing a major milestone but have a family emergency. Without them, no one else can finish a milestone that’s critical to the remainder of the project. Predicting the future is hard. Time will tell how technology will be used in project, program and portfolio management. Technology should not be considered a silver bullet, but a means to provide help with everyday tasks, allowing leaders to devote time to value-added work. What do you think: How will future technology change the way we manage projects? |