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I have a team member that, no matter the situation, leaves at 5:00pm every day. Should I look to replace this person?

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Anonymous
I have a team member that will leave at 5:00 pm every day, even when situations call for more work to be done afterwards. He works very hard when he's there, never comes in late, and he's a salaried employee. He is valuable to the project, but he also causes heartache when he refuses to stay a little late for a task that needs to be addressed right then. I've been asked by several members of the team to replace him. He knows his skills are vital to the project, and he uses it against the team and the company. His skills won't easily be replaced if I let him go, but he does just as much damage and he does good at times. I've tried talking to him, but he refuses to listen. Is there a good way to handle this situation?
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Vincent Guerard Coach - Trainer - Speaker - Advisor| Freelance Mont-Royal, Quebec, Canada
You could reevaluate the workload, prioritize task leaving just task where he adds value. Replacing the individual might not be an easy task. Add a junior resource to handle what you have removed from his responsibility.

Many options could be considered, one would be acceptable to the project.

Work on building the team spirit and be inclusive, so he is more integrated!

Many other suggestions here are valuables.
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Anonymous
May 22, 2018 1:52 AM
Replying to Drake Settsu
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You have a volatile situation. When you accept a salary position you are expected to put in the extra time at work when the need is there. There is no bell ringing at 5pm that you are done for the day. There is nothing wrong with going home at 5pm if you are done for the day and your support is not needed.

It's better to cut this person off right now to cut your loss and replace that person.
Thanks for the input Drake.
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Anonymous
May 22, 2018 3:34 AM
Replying to Collins Aluga
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This is interesting. However, from your narration it seems you work in a matrix kind of structure where you have no full control over your team members. Salaried employees have terms of reference such as reporting times and departure. These are the times they ā€œsellā€ to the organization in exchange for their salary. So if he reports on time and leaves at 5Pm daily as you have stated, he is within his employment terms of reference.Beyond that would be working overtime really which should be avoided.
That being the case, I would suggest that you inform him of all the work he needs to undertake beforehand and agree on the timelines for delivery of the same so that it doesn’t impact other activities that the team is handling. The same should go for the entire team. However, if all fails you or the team should not be held hostage as no one has a monopoly of skills.
Thanks for the input Collins.
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Anonymous
May 22, 2018 3:40 AM
Replying to Sachin Pereira
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Hi Bruce - I would suggest you to set your expectations right with your team member. Inform that team member that when there is a pressing need, business may expect him to complete the work prior to leaving the office. Maybe you could give him time off for extra work (since he is salaried and if your organization has comp off). It could also be possible that he has other commitments after office hours (maybe sick family member to attend to or have part time job, etc.). For example, we have a team member on our team whose has set his expectations very straight. He would be in office by 6:30 AM, but he has to leave work at 3:00 PM to spend time with his kid. Apart from the salary, he is not expecting anything else (like growth or promotions).
You may consider option to provide him infrastructure to allow him to work from home when there is pressing need - like providing him a laptop(?)
Give your situation to him and try to find out what are his constraints. Alternatively, you can plan for work and give him heads-up in advance. Normally, I have seen at few projects that 'urgent' work tend to show up always at 5:00 PM when we are about to leave for work. When we dig deeper into this the symptoms would have started to show up 2 or 3 days ago, but when it falls on your lap it would be late evening and its already bumped up in priority. Favorite time to bump up is on Fri 5:00 PM. If this is the norm, then the problem may not lie with your team member, rather the person(s) reporting the problem. You may have to set a process where any problems reported beyond X PM will be dealt the following business day (unless its stopping business completely). When this expectation is set, business will try to be more proactive.
Hope this helps.
Thanks for the input Sachin.
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Anonymous
May 22, 2018 5:10 AM
Replying to Sergio Luis Conte
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Problem is a gap between perceived reality and desire reality. You can work on perception, you can work on desire or you can work in the gap. People always behave in a way for a reason. If I would in your situation (I was lot of times including today) I will work on that. I always tried to not replace people.
Thanks for the input Sergio.
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Anonymous
May 22, 2018 6:38 AM
Replying to Drew Craig
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Similar views as Sachin.

Empathy. Understand what more about this individual, the hidden side. Maybe his wife has a night job and he needs to get home for the kids. Maybe his kids have activities to go to. Maybe he has a sick parent he is caring for and needs to relieve the nurse.

Or, not. But go into a discussion with empathy to understand more about the other aspects of this individual.

From there you can work to find a common ground. Read what Sergio wrote. It's a bit scientific, but it is accurate. Don't let negative emotion skew your perception.
Thanks for the input Andrew.
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Anonymous
May 22, 2018 6:51 AM
Replying to Thomas Walenta
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Agree with Sergio.

There is a gap in expectations from you, him, and others. Which is normally a good thing, coming from diversity and mutual respect is needed to close the gap. Your team rules should set expectations, they are not set in stone and not sacrosanct, you can and should adapt to situations like this.

A leader takes the resources available and builds a team from them.
Thanks for the input Thomas.
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Anonymous
May 22, 2018 8:17 AM
Replying to Bernd Froehlich
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For me this person seems to be the expert at hand for a dedicated skillset missing elsewhere within your team structure. Furthermore, I understand that the overall working attitude is mostly disliked by the other team members.
This seems to be the perfect match for outsourcing the task.
Propose to the person that there is no need to be a team player with the others, if this is desired by you and/or the person.
Or try to communicate that for you it is ok if the person stays outside the circle of actively involved team members, but the perosn needs to work on the relationship with the other team members. E.g. giving colleagues the understanding why the person needs to leave at a regular schedule and why it is important to do this steadily.
Bottom line: the person is not the Alpha Person for an emergency (hopefully you have other team members for this) but the person seems to be a dedicated expert, willing to support colleagues in the team based on the skillset.
Thanks for the input Bernd.
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Anonymous
May 22, 2018 8:31 AM
Replying to Samuel Berroa de La Rosa
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Of course NO . Why he has to work after 5 , if he come on time like you mention ????

If you already now that he leave at 5 , why you don“t planning ahead ??

Talk with that person and make some flexible schedule . Talk, talk talk, talk , there seems to be a gap in communication between you..

BR
Thanks for the input Samuel.
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Anonymous
May 22, 2018 8:34 AM
Replying to Drake Settsu
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This team member needs to be open an tell you why he will not be available after 5pm.

If it is for family reasons then that explains a lot. Ask if it is only temporary or a permanent schedule.
Thanks Drake.
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