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Personal Productivity for PMs
In a competitive marketplace, being highly productive is paramount.

What are your must-dos, routines, procedures and "secret recipes" for excelling every day?
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Joao -

Have the wisdom to know the difference between the urgent and the important and don't let the former cannibalize time which should be spent on the latter.

Get ruthless at saying "no" to low value requests.

Block time off in my calendar for working on what is most important.

I'm a morning person, so I use that for my most challenging work.

Off the top of my head and in no particular order:
- Stay focused
- Reduce/remove multi-tasking
- Caffeine
- Checklists - The art of writing is hard to replicate
- Healthy eating
- Stay active - work out in some shape or form each day
- Sleep - Sleep the amount that works for you. Remember, the later you go to sleep, usually, the less you get. Be consistent!
Just curious. We have two questions that are the same. Different? The same? Accidental? Should one be removed?
1 reply by Joao Sarmento
Jan 20, 2020 12:30 AM
Joao Sarmento
Hi Andrew,

It's indeed accidental. Thanks for the heads- up. The other thread should be removed.
Jan 19, 2020 9:08 PM
Replying to Andrew Craig
Just curious. We have two questions that are the same. Different? The same? Accidental? Should one be removed?
Hi Andrew,

It's indeed accidental. Thanks for the heads- up. The other thread should be removed.
Practice mindfulness and situational awareness in your practice every day. In other words, make wise choices that create manageability, don’t let the events and activities of the day manage you.
While there is a definition of productivy is not what most of the companies use outside there. The problem is to define what "productivity" ment for the organization where you are working for. I say this because I worked creating this type of schemas in multiple companies including where I am working today. For example, for some companies, productivity meant cost reduction.
Dear João
Interesting your question
Thanks for sharing

Practice the 7 Habits of Highly Effective People
Dear João
From dependence to independence

The first three habits surround moving from dependence to independence (i.e., self-mastery):

1 - Be proactive
Take responsibility for your reaction to your experiences, take the initiative to respond positively and improve the situation.
Recognize your Circle of Influence and Circle of Concern.
Focus your responses and initiates on the center of your influence and constantly work to expand it.
Don't sit and wait in a reactive mode, waiting for problems to happen (Circle of Concern) before taking action.

2 - Begin with the end in mind
Envision what you want in the future so you can work and plan towards it.
Understand how people make decisions in their life.
To be effective you need to act based on principles and constantly review your mission statement.
Are you - right now - who you want to be?
What do I have to say about myself?
How do you want to be remembered?
If habit 1 advises changing your life to act and be proactive, habit 2 advises that you are the programmer!
Grow and stay humble.
All things are created twice.
Before we act, we should act in our minds first.
Before we create something, we measure twice.
This is what the principle is about.
Do not just act; think first: Is this how I want it to go, and are these the correct consequences?

3 - First things first
Matrix of importance vs urgency that Stephen Covey and Dwight D. Eisenhower used in deciding where to invest their efforts.
Talks about difference between leadership and management. Leadership in the outside world begins with personal vision and personal leadership.
Talks about what is important and what is urgent.
Priority should be given in the following order (in brackets are the corresponding actions from the Eisenhower Matrix):
Quadrant I. Urgent and important (Do) – important deadlines and crises
Quadrant II. Not urgent but important (Plan) – long-term development
Quadrant III. Urgent but not important (Delegate) – distractions with deadlines
Quadrant IV. Not urgent and not important (Eliminate) – frivolous distractions

The order is important; after completing items in quadrant I, we should spend the majority of our time on II, but many people spend too much time in III and IV.
The calls to delegate and eliminate are effective reminders of their relative priority.

If habit 2 advises that you are the programmer, habit 3 advises: write the program, become a leader! Keep personal integrity: what you say vs what you do.
Dear João
From independence to interdependence

The next three habits talk about Interdependence (e.g., working with others):

4 - Think win-win
Genuine feelings for mutually beneficial solutions or agreements in your relationships.
Value and respect people by understanding a "win" for all is ultimately a better long-term resolution than if only one person in the situation had gotten their way.
Think Win-Win isn't about being nice, nor is it a quick-fix technique.
It is a character-based code for human interaction and collaboration.

5 - Seek first to understand, then to be understood
Use empathetic listening to genuinely understand a person, which compels them to reciprocate the listening and take an open mind to be influenced by you.
This creates an atmosphere of caring, and positive problem-solving.

Habit 5 is greatly embraced in the Greek philosophy represented by 3 words:
1) Ethos - your personal credibility. It's the trust that you inspire, your Emotional Bank Account.
2) Pathos is the empathetic side - it's the alignment with the emotional trust of another person's communication.
3) Logos is the logic - the reasoning part of the presentation.

The order is important: ethos, pathos, logos - your character, and your relationships, and then the logic of your presentation.

6 - Synergize!
Combine the strengths of people through positive teamwork, so as to achieve goals that no one could have done alone.
Dear João

7 - Sharpen the Saw; Growth
See also: Kaizen (continuous improvement)

Balance and renew your resources, energy, and health to create a sustainable, long-term, effective lifestyle.
It primarily emphasizes exercise for physical renewal, good prayer (meditation, yoga, etc.) and good reading for mental renewal.
It also mentions service to society for spiritual renewal.

Covey explains the "Upward Spiral" model in the sharpening the saw section.
Through our conscience, along with meaningful and consistent progress, the spiral will result in growth, change, and constant improvement.
In essence, one is always attempting to integrate and master the principles outlined in The 7 Habits at progressively higher levels at each iteration.
Subsequent development on any habit will yield a different experience and you will learn the principles with a deeper understanding.
The Upward Spiral model consists of three parts: learn, commit, do.

According to Covey, one must be increasingly educating the conscience in order to grow and develop on the upward spiral.

The idea of ??renewal by education will propel one along the path of personal freedom, security, wisdom, and power.
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"The greatest deception men suffer is from their own opinions."

- Leonardo Da Vinci