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What tool(s) do you use to scope your projects? Yasmine Kuttab Washington, Dc, USA I am looking for an IT project scoping tool and want to hear from fellow project managers what you use/recommend. Thank you in advance! Saving Changes... Posted: Dec 21, 2023 11:19 AM

Sort By: Newest First Chronological Votes < 1 2 > Kiron Bondale Community Champion Mentor| World Class Productivity Inc. Welland, Ontario, Canada Yasmine - Depends on the approach used to deliver the project. If it lends itself to a predictive approach then a WBS works fine with requirements captured either in an online repository (e.g. Confluence) or a standalone document. On the other hand, if it is better delivered using an adaptive approach then a user story map is one approach to exploring scope and can be done using either a virtual collaboration tool such as Miro or a dedicated user story mapping tool. The resulting work items could then be captured in any reasonable work management tool such as Trello, JIRA or Azure DevOps. Kiron ... 1 reply by Yasmine Kuttab Dec 21, 2023 8:36 PM Yasmine Kuttab ... Thank you, Kiron. I'm interested in seeing if there is a software or platform that can automate our scoping. This is greatly appreciated! Saving Changes... Posted: Dec 21, 2023 3:02 PM Rami Kaibni Community Champion Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada We use WBS for our projects which we deliver using a Hybrid Approach and it works well with us. ... 1 reply by Yasmine Kuttab Dec 21, 2023 8:37 PM Yasmine Kuttab ... Thank you, Rami. We currently use a WBS but are trying to streamline and automate the scoping process for our business development team. Presently the work is done manually in Excel so I'm curious to know if there's a program/tool/software that you use for the WBS. Saving Changes... Posted: Dec 21, 2023 7:24 PM Yasmine Kuttab Washington, Dc, USA Dec 21, 2023 3:02 PM Replying to Kiron Bondale ... Yasmine - Depends on the approach used to deliver the project. If it lends itself to a predictive approach then a WBS works fine with requirements captured either in an online repository (e.g. Confluence) or a standalone document. On the other hand, if it is better delivered using an adaptive approach then a user story map is one approach to exploring scope and can be done using either a virtual collaboration tool such as Miro or a dedicated user story mapping tool. The resulting work items could then be captured in any reasonable work management tool such as Trello, JIRA or Azure DevOps. Kiron Thank you, Kiron. I'm interested in seeing if there is a software or platform that can automate our scoping. This is greatly appreciated! ... 1 reply by Kiron Bondale Dec 22, 2023 7:09 AM Kiron Bondale ... Yasmine - While there are dedicated WBS tools and some which plug-in to scheduling tools such as MS Project, I do find that developing your scope collaboratively with the team and other stakeholders where they all have the opportunity to work with the tool creates better buy-in than having the PM or a scribe be the only person "touching" the scope elements. This is why I prefer collaboration tools such as Miro where everyone can participate and then the content can be output into an Excel spreadsheet. Kiron Saving Changes... Posted: Dec 21, 2023 8:36 PM (Updated by author: Dec 21, 2023 8:36 PM) Yasmine Kuttab Washington, Dc, USA Dec 21, 2023 7:24 PM Replying to Rami Kaibni ... We use WBS for our projects which we deliver using a Hybrid Approach and it works well with us. Thank you, Rami. We currently use a WBS but are trying to streamline and automate the scoping process for our business development team. Presently the work is done manually in Excel so I'm curious to know if there's a program/tool/software that you use for the WBS. ... 1 reply by Rami Kaibni Dec 21, 2023 9:58 PM Rami Kaibni ... I honestly haven't used a program to run the WBS. Saving Changes... Posted: Dec 21, 2023 8:37 PM Rami Kaibni Community Champion Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada Dec 21, 2023 8:37 PM Replying to Yasmine Kuttab ... Thank you, Rami. We currently use a WBS but are trying to streamline and automate the scoping process for our business development team. Presently the work is done manually in Excel so I'm curious to know if there's a program/tool/software that you use for the WBS. I honestly haven't used a program to run the WBS. Saving Changes... Posted: Dec 21, 2023 9:58 PM Thomas Walenta Global Project Economy Expert| self Hackenheim, Germany Yasmine, you can take 2 perspectives: the product scope (the deliverables) and the project scope (the work to create the product). The first, scoping starts with requirements and there are many tools (like IBM Doors used often in automotive) to maintain them. From there you will design a project often top-down, getting more detailed and more requirements over time. The tools here depend on the product or industry (take BIM in construction). Scrum backlog is an example too. Breaking down the work is important for scheduling and cost estimation. A WBS is in any type of project useful. Its main purpose is to communicate graphically what the project team has to work on. Saving Changes... Posted: Dec 22, 2023 3:20 AM Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina Important thing is to take into account that you have two scopes: product scope and project scope. From product scope the project scope is defined. So, there are lot of tools of plugins to tools like Azure DevOps that creates the project scope from features/user stories just in case you use it. Saving Changes... Posted: Dec 22, 2023 4:48 AM Kiron Bondale Community Champion Mentor| World Class Productivity Inc. Welland, Ontario, Canada Dec 21, 2023 8:36 PM Replying to Yasmine Kuttab ... Thank you, Kiron. I'm interested in seeing if there is a software or platform that can automate our scoping. This is greatly appreciated! Yasmine - While there are dedicated WBS tools and some which plug-in to scheduling tools such as MS Project, I do find that developing your scope collaboratively with the team and other stakeholders where they all have the opportunity to work with the tool creates better buy-in than having the PM or a scribe be the only person "touching" the scope elements. This is why I prefer collaboration tools such as Miro where everyone can participate and then the content can be output into an Excel spreadsheet. Kiron Saving Changes... Posted: Dec 22, 2023 7:09 AM (Updated by author: Dec 22, 2023 7:09 AM) Aaron Porter IT Director| Blade HQ Pleasant Grove, Ut, USA Yasmine Kuttab, can you provide more information on your current process and what you want to automate? This would make it easier to determine if there is a tool that does what you're looking for, or if there is a way to get AI to do it. Saving Changes... Posted: Dec 22, 2023 10:30 AM Keith Novak Tukwila, Wa, USA You first need to define what you mean by scope, and what you are trying to automate as Aaron suggests. I look at scope as broader than the WBS. It includes things like a clear description of the problem. the boundaries to your solution space, and some conceptual idea of how you are solving the problem, all of which become the WBS. That can be defined in a format like model based systems engineering which facilitates automation because the information can be linked together in logical ways. As far as automating some function relating to scope, you must first define which functions such as identifying impacts, cost estimation of the baseline and changes, etc.br type="_moz" Saving Changes... Posted: Dec 22, 2023 1:00 PM (Updated by author: Dec 22, 2023 1:00 PM) < 1 2 >

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