Project Management Central
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Sahithi Govindareddygari , this is a very good question. 
Dorothy Tenney
USA
I think you should acknowledge mistakes and shortcomings openly. Stakeholders appreciate honesty and are more likely to trust your insights. Avoid assigning blame; focus on systematic issues and how they can be addressed. Encourage questions throughout the presentation to foster a two-way dialogue. Use real-life examples or anecdotes to make the discussion relatable. While it's important to discuss what went wrong, emphasize the solutions and improvements that can be made. Present a forward-looking view that inspires confidence in future projects.
Closure presentation should include
1. Expected vs actuals in terms of goal, concise summary on project cancellation by PM approved by sponsors 2. Overall expenditure and where was it spent vs what was approved 3. Lessons learnt section/ retrospective 4. Committees where failure or cancellation was approved, discussed etc 
Sergio Luis Conte
Helping to create solutions for everyone| Worldwide based Organizations
Buenos Aires, Argentina
If you do not do the needed actions along the project then it has no sense to thing too much about it.
I believe Sahithi and Swanti hit the nail on the head.
I like to included triggers for project failure discussions in the Project Charter. Our briefings for recommendations for project closure due to failure also included a timeline of events and any actions your team took to address issues and any help you asked for along the way. 
Ishpinder Kailey
Melbourne, Victoria, Australia
Delivering the closure report for a failed project is not just about acknowledging setbacks, but it’s an opportunity to showcase leadership, foster trust, and drive future growth. Start by presenting a transparent and honest account of the project’s goals, the challenges encountered, and the factors leading to its closure. Use data-driven insights and visuals to emphasize transparency and give stakeholders a comprehensive view of what transpired. Highlight lessons learned, focusing on actionable insights to improve processes and avoid repeating mistakes. Maintain a constructive tone, avoid blame, and propose solutions, demonstrating a forward-thinking mindset. Engage stakeholders by fostering an open dialogue, addressing concerns, and ensuring their voices are heard. Finally, conclude with a focus on resilience and growth, celebrating the team’s efforts and the valuable insights gained. This approach not only reframes failure as an opportunity but also strengthens stakeholder confidence and paves the way for future success.
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