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Which part of project planning do you find the most challenging?

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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico

Colleagues;

As we all know, planning is the foundation of a successful project, but we each have that one specific area where we struggle the most.

In my experience, creating the schedule (cronograma) is always the toughest part. Because our organization follows a strict Waterfall approach, my team and I can only change dates through a formal change request process. This puts a lot of pressure on me to achieve a very high level of precision and accuracy from day one.

I always set a high bar for myself because I see the schedule as a serious commitment to the team and the stakeholders. However, balancing that need for accuracy with the reality of project risks is a constant challenge.

What about you? Which part of the planning phase do you find the most difficult? Is it the budget, the risk register, the resource allocation, or something else?

I look forward to hearing your perspectives and learning from your experiences!

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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico
Feb 12, 2026 10:10 AM
Replying to Francisco Matheus Chagas
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Considering the initiation and feasibility phases, during which stakeholders are defined and foundational premises and MoSCoW-prioritized requirements are aligned, the most challenging part of project planning for me lies in the intricate process of forging genuine consensus and managing diverse expectations among key stakeholders. It's not merely about identifying these elements, but rather navigating the inherent complexities of conflicting perspectives and securing a robust, shared understanding of the project's very foundation. This deep alignment is critical, as its absence can significantly jeopardize project predictability and success rates throughout subsequent stages.
Francisco Matheus Chagas thanks for your perspective! I completely agree that building genuine consensus is the hardest part. While tools like MoSCoW help us organize requirements, the human factor always adds a layer of complexity that is impossible to fully predict. Navigating conflicting perspectives to reach a shared understanding is what truly determines a project's success. Without that deep alignment, even the best plan remains fragile.
Francisco
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Aung Sint
Community Champion
Lead Consultant| Laminar Projects
Getting information from stakeholders and conveying what the schedule or plan says to them are the most challenging aspects for me.
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1 reply by Francisco Herrera
Feb 25, 2026 7:45 PM
Francisco Herrera
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Aung Sint you’ve highlighted two critical parts of our role: active listening and expectation management. Converting a complex schedule into clear, meaningful information for stakeholders is a real skill. It’s not just about the data, but about building that bridge of understanding. Thanks for your contribution!
Francisco.
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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico
Feb 13, 2026 4:47 AM
Replying to Eduard Hernandez
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Finding a compromise that hinders padding and ensures timely completion of activities can be tricky.

Which leads to, in many occasions, proving Parkinson´s law (you will stretch out the completion of your tasks until they fill the time available to complete them).
Eduard Hernandez thanks for your point! You are right—finding the balance to avoid 'padding' while ensuring timely completion is a constant challenge. Mentioning Parkinson's Law is perfect because it explains why simply giving more time doesn't always lead to better results.
This definitely gives us another great topic to discuss in the forum: How can we create realistic schedules that motivate the team without causing unnecessary stress or 'stretched' tasks? I will trigger the topic in a different discussion, Thanks for the insight
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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico
Feb 13, 2026 7:26 AM
Replying to Abolfazl Yousefi Darestani
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Dealing with uncertainty is usually the most challenging part .
Indeed, thanks for your feedback Abolfazl Yousefi Darestani do you have any specefic strategy to face it?
Francisco.
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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico
Feb 22, 2026 1:51 AM
Replying to Aung Sint
...
Getting information from stakeholders and conveying what the schedule or plan says to them are the most challenging aspects for me.
Aung Sint you’ve highlighted two critical parts of our role: active listening and expectation management. Converting a complex schedule into clear, meaningful information for stakeholders is a real skill. It’s not just about the data, but about building that bridge of understanding. Thanks for your contribution!
Francisco.
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1 reply by Aung Sint
Feb 26, 2026 12:48 AM
Aung Sint
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Absolutely. Also, understanding your audience/stakeholders is essential in our communications, whether we are talking to the executive or senior leadership team, the delivery team, or external stakeholders.

Cheers!
avatar
Aung Sint
Community Champion
Lead Consultant| Laminar Projects
Feb 25, 2026 7:45 PM
Replying to Francisco Herrera
...
Aung Sint you’ve highlighted two critical parts of our role: active listening and expectation management. Converting a complex schedule into clear, meaningful information for stakeholders is a real skill. It’s not just about the data, but about building that bridge of understanding. Thanks for your contribution!
Francisco.
Absolutely. Also, understanding your audience/stakeholders is essential in our communications, whether we are talking to the executive or senior leadership team, the delivery team, or external stakeholders.

Cheers!
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