Brooke NelsonTechnical Project Manager| InteliChart, IncRoy, Ut, United States
Hello,
I work in Healthcare IT, our PMO is looking for a suitable replacement for MS Project. We are looking for a software with great resource management tools. I am wondering what everyone is using, likes, dislikes, etc.
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Something obvious but the tool must fit to your defined process. I used lot of different tools including I worked in a company that sells its own tool. For example, in the last years, I am working in companies that implemented SAFe and Scrum. Then we are using Jira Align + Azure Devops. I was in charge to implement all this stuff. As you know, to simplify, it is a matter of process+tools+people.
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1 reply by Brooke Nelson
Mar 23, 2026 9:49 AM
Brooke Nelson
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Hi Sergio,
Thank you for your feedback, I appreciate you taking the time to comment.
Saving Changes...
Brooke NelsonTechnical Project Manager| InteliChart, IncRoy, Ut, United States
Mar 23, 2026 9:32 AM
Replying to Sergio Luis Conte
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Something obvious but the tool must fit to your defined process. I used lot of different tools including I worked in a company that sells its own tool. For example, in the last years, I am working in companies that implemented SAFe and Scrum. Then we are using Jira Align + Azure Devops. I was in charge to implement all this stuff. As you know, to simplify, it is a matter of process+tools+people.
Hi Sergio,
Thank you for your feedback, I appreciate you taking the time to comment. Saving Changes...
Senior IS Project Manager| Baycare Health SystemsClearwater, Fl, United States
Hello Brooke - Is your team looking for the tool to be used by the project managers to manage their project deliverables or by the PMO to manage the project portfolio? Saving Changes...
I’ve been through this several times, and one thing I’ve learned quickly is that the “right” replacement for MS Project depends heavily on what you’re optimizing for — especially around resource management.
A few questions that usually help narrow it down:
• Are you primarily managing projects, or programs/portfolios? • How important is resource capacity planning vs. task tracking? • Do you need strong financials (budgeting/forecasting)? • How integrated does it need to be with your existing stack (e.g., Jira, ServiceNow, EHR systems, etc.)?
Based on what I’ve seen work well in different environments:
Smartsheet
Very easy to adopt, flexible, good for visibility and light resource tracking
Great if you’re moving away from MS Project but don’t want something heavy
Can get messy at scale without strong governance
Planview (AdaptiveWork / Portfolios)
Strong for enterprise PMO use cases
Good resource management, portfolio visibility, and financial tracking
Heavier lift to implement, but powerful once in place
Clarity (Broadcom)
Very robust for resource and financial management
Often used in larger, more structured PMOs
Can feel rigid and requires discipline to get value
Monday.com / Asana
More modern UX, easy adoption
Better for team-level planning than deep resource management
Resource capabilities are improving but still lighter than enterprise tools
Jira + add-ons (Tempo, Advanced Roadmaps)
Strong if your teams are already in Jira
Good for capacity planning within engineering/product orgs
Not always ideal for broader enterprise PMO without customization
What I’ve found most helpful is not starting with the tool, but with what decisions you want the system to support:
• Do you need to answer “who is available and when?” • Or “are we overcommitted across the portfolio?” • Or “which initiatives should we prioritize given capacity?”
The clearer that is, the easier it is to eliminate tools quickly.
If helpful, I’m happy to share a simple evaluation matrix I’ve used to compare options — it makes vendor selection a lot more objective.
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2 replies by Farhan Liaquat and Kwiyuh Michael Wepngong
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Brooke, I highly recommend taking a look at Oracle Primavera P6 and the broader Oracle Corporation suite.
It’s a strong alternative to MS Project, especially if your PMO needs more advanced resource management and is handling multiple complex projects. It’s widely used in larger, regulated environments like healthcare because it gives better visibility into resource planning and allocation. The main trade-offs are cost and a steeper learning curve, but for bigger teams, it can be well worth it. We use it a lot on our construction projects for scheduling and resource management, Saving Changes...
Program Manager| HARPER SRLSanto Domingo / Distrito Nacional, Dominican Republic
We went through something similar, and one thing I’d highlight is to first clarify how deep you need resource management to go.
If you need strong capacity planning and portfolio-level visibility, tools like Planview or Clarity tend to work better, but they come with more setup and governance. If you’re looking for something lighter and easier to adopt, Smartsheet or Monday can work, but resource management is not as deep.
Also, if your teams are already using tools like Jira, it might be worth extending that with add-ons instead of introducing a completely new platform.
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1 reply by Imran Afzal
Mar 23, 2026 8:30 PM
Imran Afzal
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Exactly — the depth of resource management usually ends up being the deciding factor.
We went through something similar, and one thing I’d highlight is to first clarify how deep you need resource management to go.
If you need strong capacity planning and portfolio-level visibility, tools like Planview or Clarity tend to work better, but they come with more setup and governance. If you’re looking for something lighter and easier to adopt, Smartsheet or Monday can work, but resource management is not as deep.
Also, if your teams are already using tools like Jira, it might be worth extending that with add-ons instead of introducing a completely new platform.
Exactly — the depth of resource management usually ends up being the deciding factor. Saving Changes...
Hi Brooke, what types of projects are you managing and what are you looking to get out of your tooling? I think there's a lot of tools out there that do similar work where you can't go wrong, but some are better than others at certain things.
As an example, Jira is a great tool that I'd suggest if you work in software development or you work with engineers that utilize this tool, but maybe not if you don't.
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1 reply by Brooke Nelson
Mar 26, 2026 8:51 AM
Brooke Nelson
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Hi, We need something with Resource management & a software integration plan. Ideally it would integrate to Salesforce, MS Teams, Outlook and easy to upload excel files & documents.
Hi Brooke, For a strong MS Project replacement with resource management:
Runn – great for capacity planning and real-time resource visibility.
GanttPRO – online Gantt + resource allocation, easier than MS Project.
ClickUp / Asana / Monday.com – team-friendly, good for workload views, less complex than Project.
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1 reply by Brooke Nelson
Mar 26, 2026 8:53 AM
Brooke Nelson
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Hi,
I signed up for a free trial with ClickUp. So far, I like what I see but I think I will need a demo. I am just poking around for now and I know I am missing key features.
Thank you for responding, I appreciate you taking the time.
Brooke
Saving Changes...
Brooke NelsonTechnical Project Manager| InteliChart, IncRoy, Ut, United States
Mar 24, 2026 7:05 PM
Replying to Jacob Vu
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Hi Brooke, what types of projects are you managing and what are you looking to get out of your tooling? I think there's a lot of tools out there that do similar work where you can't go wrong, but some are better than others at certain things.
As an example, Jira is a great tool that I'd suggest if you work in software development or you work with engineers that utilize this tool, but maybe not if you don't.
Hi, We need something with Resource management & a software integration plan. Ideally it would integrate to Salesforce, MS Teams, Outlook and easy to upload excel files & documents.
Thank you for your help!
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1 reply by Michael King
Mar 26, 2026 9:22 AM
Michael King
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Has your team investigated ServiceNow Strategic Portfolio Management?
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