How do you navigate resource conflicts with Delivery Managers?

Resource Management

Srikana Ray

Community Champion

IT Project Manager

As a Project Manager, how do you handle resource conflicts with Delivery Managers when multiple projects are running simultaneously?

I have encountered situations where shared resources are stretched across several projects, making it challenging to meet project commitments and timelines. Balancing competing priorities while ensuring successful delivery can be difficult.

What processes, governance models, prioritization frameworks or escalation mechanisms have worked well in your organization? How do you align stakeholders and make resource allocation decisions when demand exceeds capacity?

Would like to hear about your experiences, lessons learned and best practices.

Posted: Jun 2, 2026 9:32 PM

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Bhavana Rao Yara Asia Pte Ltd Singapore, Singapore

This is one of the challenges for delivery. Often it requires multiple regular meetings with stakeholders to not only set the timelines and work allotment for the resource across various projects, but to also provide updates on the progress. I have had a single QA assigned to 3 teams and hence Scrum Masters had regular discussions / ongoing chats on managing dependency on the QA from one sprint to the next. Transparency amongst POs, SMs and the QA and building in buffer time into the tickets helped to some extent - but delivery for all the teams involved was a challenge, until the organisation hired an additional resource

Posted: Jun 3, 2026 12:13 AM

Aaron Porter

Community Champion

IT Director| Blade HQ Payson, UT, United States

When I was last in this situation, we didn't handle it at the project level - it affected all project managers and operations, so we had a separate delivery coordination meeting that all project managers and operations leads attended to present changes and get them on the schedule.

Posted: Jun 3, 2026 11:31 AM

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How do you navigate resource conflicts with Delivery Managers?

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