Project Management

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Release Management challenge - competing priorities

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Srikana Ray
Community Champion
Project Professional, PMP

Your project is categorized as high priority in the release. While your team members are shared across multiple projects, who are unable to meet timelines, thereby putting the release timelines at risk.

As a project manager what proactive steps do you take to keep deliverables on track and avoid last-minute firefighting during the release management meetings?

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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal

An important perspective.

I would add one further observation.

The greatest challenge is often not coordinating shared resources, but ensuring that organizational priorities are reflected in actual capacity allocation.

Declaring a project as high priority creates little value if competing commitments remain unchanged.

Proactive project management certainly helps make constraints visible early, but lasting delivery performance depends on timely organizational decisions that align priorities, capacity and accountability.

In that sense, preventing last-minute firefighting is less about working harder and more about preserving coherence between strategic intent and execution.

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1 reply by Srikana Ray
Aug 07, 2026 11:56 AM
Srikana Ray
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Thank you for sharing your insights. Aligning organizational priorities with capacity allocation and accountability is an vital strategy that is often overlooked in large organizations, especially since capacity planning is managed by delivery managers.
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Srikana Ray
Community Champion
Project Professional, PMP
Aug 07, 2026 4:57 AM
Replying to Luis Branco
...

An important perspective.

I would add one further observation.

The greatest challenge is often not coordinating shared resources, but ensuring that organizational priorities are reflected in actual capacity allocation.

Declaring a project as high priority creates little value if competing commitments remain unchanged.

Proactive project management certainly helps make constraints visible early, but lasting delivery performance depends on timely organizational decisions that align priorities, capacity and accountability.

In that sense, preventing last-minute firefighting is less about working harder and more about preserving coherence between strategic intent and execution.

Thank you for sharing your insights. Aligning organizational priorities with capacity allocation and accountability is an vital strategy that is often overlooked in large organizations, especially since capacity planning is managed by delivery managers.
avatar
Michael King
Community Champion
Senior IS Project Manager| Baycare Health Systems Clearwater, Fl, United States
I find this to be a common problem when you have resources that are assigned to multiple projects without any priority given to these different assignments. Luis is correct in saying that Proactive project management can identify these issues early, and it is often the case that the Project Manager will need to escalate to get the proper support to make the project successful.
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Lissette Indhira Pimentel Sosa
Community Champion
Program Manager| HARPER SRL Santo Domingo / Distrito Nacional, Dominican Republic
I try to identify resource conflicts as early as possible and make them visible to the people setting priorities. If the same resources are committed to several high-priority projects, that needs to be resolved before it becomes a release issue, not during the final release meetings.

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