Project Management

"Knowing your Sponsor" - Questions about "Setting Expectations"

Communications Management Government Leadership

Markus Kopko AI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM AI Coach| PMotion.ai Hamburg, Hamburg, Germany

Hello,

i am referring to the already existing discussion here:

http://www.projectmanagement.com/discussio...roject-Sponsor-

I have to ask a bunch of questions and to have more transparency and a better overview for your participation i will divide them in several postings.

What is this about?
In short: It is about what questions to ask your sponsor as a project manger in your very first meeting to set a baseline during initiation phase.

In long: please refer to the before mentioned thread fur detailed information.

Here are the questions about "Setting Expectations":

==========================================

Setting Expectations

State that you will return with guesstimated data. Such as what it will take to meet the project requirements. Particularly in regards to budgets, required resources and a risk assessment.

This data will be very rough first. However, you will provide better and more specific data during and after the Planning Phase. This phase and its processes will be performed with the Primary Stakeholders as well as the project team.

You may be back with a few extra questions now and then.

Is there anything else you’d like to add?

=============================================

Please review them and leave your comment, correction, enhancement or addition. Any feedback is highly welcome!

And please lookout for the other sections also; thank you very much in advance.

Every participant will receive the result of this initiative if wanted.

Regards,

Markus

Posted: Nov 21, 2016 9:47 AM

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Markus Kopko AI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM AI Coach| PMotion.ai Hamburg, Hamburg, Germany

Dec 13, 2016 2:17 PM

Replying to Thilo Wack

...

Hi Markus,

I'm not really sure how to implement it. My first thoughts were that since communication is always bidirectional, we could maybe add something like "Possible questions from the sponsor to be prepared for" or "Messages from the PM". If you'd like to stick to a structure that is more content-based "next steps" would be great as it opens the field for a pro-active discussion of what needs to be done in the near future to move the project forward, which could e.g. include the need of the sponsor to prepare a presentation or other documents for internal or external customers, which the project lead could actually help with thereby deepening and improving the relationship and building trust. In case of a content-based structure mabye we could mark the branches in a way to denote where communication would be push or pull (as seen from the PM's side).
What do you think?

Regards,
Thilo

Hi Thilo,

once again great comments from your side. Thanks so much. I am really pleasured that you do dive in that deep and helps developing. Thanks!
""Possible questions from the sponsor to be prepared for" is a great suggestion!
I would put this in the "Tips" section (every map will have one) where it is described how to work with the map and also how to prepare for the meeting and there it fits perfect i think. Do you commit?

Next thing would be to collect such possible questions, right?
Any suggestions already?

"Messages from the PM" is exactly the "setting expectations" from my perspective. Would you like to add something there (as a message from the pm)?

To mark the branches/topics as push or pull information is also a very good suggestion. I will do so in one of the next releases for sure.

Thanks again,

Markus

Posted: Dec 14, 2016 9:06 AM

Thilo Wack Head of Existing Product and Test Lab| optimed Tholey-Hasborn, Germany

Hi Markus,

a "TIPS" section would be a great feature and what I previously mentioned would fit perfect there.
Regarding possible questions from the sponsor, this will be a very large field and probably never complete, but let's start collecting...
First and foremost of course: Can I have the project faster and cheaper? :-)

...

1 reply by Markus Kopko

Dec 15, 2016 6:32 AM

Markus Kopko

...

Hi Thilo,

glad that you like the idea and thank you for the first question. I think this is a great topic for an additional discussion thread ... ;)

Regards,

Markus

Posted: Dec 14, 2016 1:51 PM

Markus Kopko AI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM AI Coach| PMotion.ai Hamburg, Hamburg, Germany

Dec 14, 2016 1:51 PM

Replying to Thilo Wack

...

Hi Thilo,

glad that you like the idea and thank you for the first question. I think this is a great topic for an additional discussion thread ... ;)

Regards,

Markus

Posted: Dec 15, 2016 6:32 AM

Markus Kopko AI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM AI Coach| PMotion.ai Hamburg, Hamburg, Germany

Hello all,

you can access an interactive online version of the “Knowing your Sponsor” (version 1.0) map here:

http://www.projectmanagement.plus/mp4pmmap...oject%20Sponsor

Please use this version for review.

If you want to use the map and/or work with it, then please download it from here:

http://projectmanagement.plus/en/mp4pm/mp4pm-downloads

You will receive a ZIP/RAR File which not only contain the mindmap as a .mmap and a PDF version (.mmap is the original MindManager file format but could be opened by XMInd too for instance!) but also the content in various other formats (like the popular MS Office formats for instance).

For downloading the map/files you need to be logged in at

www.projectmanagement.plus

If you have any feedback/critic/additions to the map/its content please let a comment as the website or write a posting here.

Thanks a lot!

Posted: Dec 19, 2016 8:39 AM