Project Management

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Status Reports

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Rajan Hariramabadran Varada Delivery Manager| Talisma Corporation Bangalore, Karnataka, India
Please share your input on the key components/metrics that need to be part of a weekly status report.
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Patrick Dicey Manager, Customer Project Management| CentralSquare Technologies Orlando, Fl, United States
Metrics will vary greatly depending on the type of project (technology, product, service, development, production, etc). Provide more details and I can dive into that.

Standard weekly status report I like a Red/Yellow/Green stoplight chart in excel format (can be displayed in PPT). Project Name, Project Scope Summary, Value, Overall Rating, Schedule, Technical, Cost, Staffing, Suppliers, Customer. Highlight issues/risks and path forward.
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Rami Kaibni
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Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
I totally agree with everything Patrick mentioned.
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Rhandsaissem Leal PM Consultant| Efficax GRC Manaus, Am, Brazil
Since you are questioning about a weekly report I would cover work packages concluded since the last report, those to be concluded in the current period, and relevant risks and changes for the period and the next one. For most projects, I consider one week to be a short period of time for changes to affect many metrics.
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Mayte Mata Sivera PMO Leader | Speaker | Author Ut, United States
Agree with Patrick and my tip, try to do it in less than 30 min.
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1 reply by Patrick Dicey
Nov 22, 2016 4:47 PM
Patrick Dicey
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Good point Maria... the last thing you want to do is create a reporting burden for yourself! Reporting requirements rarely decrease as projects/jobs go on so try and manage that accordingly.
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Drew Craig Sr. Agile & Product Coach| Vanguard Philadelphia, Pa, United States
Also to keep in mind that content is audience driven.
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1 reply by Anupam
Nov 22, 2016 11:44 PM
Anupam
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Good point Andrew.
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Patrick Dicey Manager, Customer Project Management| CentralSquare Technologies Orlando, Fl, United States
Nov 22, 2016 12:37 PM
Replying to Mayte Mata Sivera
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Agree with Patrick and my tip, try to do it in less than 30 min.
Good point Maria... the last thing you want to do is create a reporting burden for yourself! Reporting requirements rarely decrease as projects/jobs go on so try and manage that accordingly.
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
You need to understand your stakeholders needs about information. Take into account: information, not data. Everything we can write has no sence if you do not understand your stakeholders. I fully agree with @Andrew comment above.
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Anupam India
Sergio is correct. Understand your stakeholders better.
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Anupam India
Nov 22, 2016 2:43 PM
Replying to Drew Craig
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Also to keep in mind that content is audience driven.
Good point Andrew.
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Justin Wortley Project Manager| Quicken Loans Detroit, Mi, United States
In every status report I provide the following:

1. The health of the project (Green/Yellow/Red)
2. A description of the project
3. A 1 sentence Goal of the project
4. An elevator update (one paragraph on what's going on)
5. My Risk/Issue Log
6. Epic/Feature Updates with Colored Status
7. A graphic of the project timeline from MS Project
8. A list of contacts for the top level stakeholders and a link to our Project Confluence site.
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