Project Management

Notes on Reporting Progress (ii)

From the Project Confusion in Transition Management Blog
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Projects are about transition from one state to a desirably better state. Management is often viewed as a source of confusion. So lets break down the confusion and build up the means for transition to meaningful deliveries.

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These short notes are expanded from the previous blog article.

The project progress report may present concise information such as – 

  1. % Completion supplied from a project management tool
  2. Accomplishments & Plans moving forward to the next reporting period.
  3. Risks & Impediments for notification and guidance of the project management steering committee.

Information may be presented on a presentation deck or a simple single page i.e. pdf. The % completion may be on schedule completion or cost completion, or computed in a method agreeable by all parties. A reliable tool is usually adopted for the purpose.

% Completion

Previously Reported

Last Reported

This Report

24

64

67

 

This Reporting Period [date1] to [date2]

Accomplishments

Scheduled Activities for Next Reporting Period

  • Win 1 created
  • Win 2 completed
  • Loss 1 could be a suspended or terminated activity due to whatever reasons
  • Planned activities to begin in next reporting period
  • Include all outstanding activities (to carry forward).

Delivered e.g.

Deliverables in Next Reporting Period

  • Product from Win 1
  • Service procedures Win 2
  • Pertinent documentation
  • Required documentation with deliverables e.g. manual no. 1 
  • Evidence of project activities, work performance and deliverables. 

 

Risks & Issues

Identified Risk

Mitigation

Response Plan

  • May include impediment requiring intervention of e.g. project sponsor, owner or project steering committee.
  • For issues (or risks) requiring intervention and or direction, provide not more than 2 viable solution options.
  • Brief pointers on plans to deal with known risks. And whether the plans are in place and tested.

 

For impact, include a calendar to highlight visually the workload of the project, e.g.

  •  
Posted on: September 24, 2022 02:23 AM | Permalink

Comments (3)

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Binay Samanta Director| Project & Environment Consultants Dhanbad, Jharkhand, India
Very nicely elaborated steps in progress reporting of projects

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Michael Coleman Memphis, Tn, USA
Nice overview! Progress reporting is necessary to generate data that contributes to future activities.

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Latha Thamma reddi Sr Product and Portfolio Management (Automation Innovation)| DXC Technology Mckinney, Tx, USA
Very Nice Detailed overview of the 2future activities with good examples and data.. really impressed

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