Notes on Reporting Progress (ii)

From the Project Confusion in Transition Management Blog
by Elok Robert Tee

Projects are about transition from one state to a desirably better state. Management is often viewed as a source of confusion. So lets break down the confusion and build up the means for transition to meaningful deliveries.

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Notes on Reporting Progress (ii)

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These short notes are expanded from the previous blog article.

The project progress report may present concise information such as –

% Completion supplied from a project management tool
Accomplishments & Plans moving forward to the next reporting period.
Risks & Impediments for notification and guidance of the project management steering committee.

Information may be presented on a presentation deck or a simple single page i.e. pdf. The % completion may be on schedule completion or cost completion, or computed in a method agreeable by all parties. A reliable tool is usually adopted for the purpose.

% Completion
Previously Reported	Last Reported	This Report
24	64	67

This Reporting Period [date1] to [date2]
Accomplishments	Scheduled Activities for Next Reporting Period
Win 1 created Win 2 completed Loss 1 could be a suspended or terminated activity due to whatever reasons	Planned activities to begin in next reporting period Include all outstanding activities (to carry forward).
Delivered e.g.	Deliverables in Next Reporting Period
Product from Win 1 Service procedures Win 2 Pertinent documentation	Required documentation with deliverables e.g. manual no. 1 Evidence of project activities, work performance and deliverables.

Risks & Issues
Identified Risk	Mitigation	Response Plan
May include impediment requiring intervention of e.g. project sponsor, owner or project steering committee.	For issues (or risks) requiring intervention and or direction, provide not more than 2 viable solution options.	Brief pointers on plans to deal with known risks. And whether the plans are in place and tested.