Group Creativity Techniques to Collect Requirements

From the Voices on Project Management Blog
by , , , , , , , , , , , , , , , , , , , , , , ,
Voices on Project Management offers insights, tips, advice and personal stories from project managers in different regions and industries. The goal is to get you thinking, and spark a discussion. So, if you read something that you agree with--or even disagree with--leave a comment.

About this Blog

RSS

View Posts By:

Cameron McGaughy
Marian Haus
Lynda Bourne
Lung-Hung Chou
Bernadine Douglas
Peter Tarhanidis
Vivek Prakash
Conrado Morlan
David Wakeman
Jen Skrabak
Kevin Korterud
Mario Trentim
Roberto Toledo
Joanna Newman
Christian Bisson
Linda Agyapong
Soma Bhattacharya
Cyndee Miller
Jess Tayel
Shobhna Raghupathy
Rex Holmlin
Ramiro Rodrigues
Taralyn Frasqueri-Molina
Wanda Curlee

Past Contributers:

Geoff Mattie
Dmitri Ivanenko PMP ITIL
Judy Umlas
Jorge Vald├ęs Garciatorres
Dan Goldfischer
Michael Hatfield
Hajar Hamid
Peter Taylor
Saira Karim
Jim De Piante
Deanna Landers
Kelley Hunsberger
Alfonso Bucero
sanjay saini
Abdiel Ledesma
William Krebs
Rebecca Braglio

Recent Posts

Follow These 3 Steps to Validate a Variance

Unlock the Value of Artificial Intelligence

Stakeholder Management for Traveling Families

3 Tips For Cultivating Your Executive Presence

Beware the Dangers of Technical Debt



In my previous post, I discussed gathering requirements through a facilitated requirements workshop, conducted as part of the scoping phase.

A few creative group techniques allow a project manager to get the most out of a requirements workshop. They include mind mapping, brainstorming, affinity diagram, nominal group technique and Delphi technique. (A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Chapter 5.1.)

The rigor, the number of applied techniques and the sequence in which these techniques are applied depend on the project's complexity, the workshop audience and the available time for gathering and prioritizing requirements.

Nevertheless, the following approach can be constructive and fruitful for collecting project requirements in a facilitated workshop:

1. Start gathering requirements by using the mind mapping technique.
Start with a topic, an issue or an area that you want to collect requirements for and develop ideas around it. Group the ideas visually, as a mind map, by writing down each idea and drawing how it relates to the initial topic. Ideally, you let anyone in the workshop create his or her own mind map.

2. Continue the process with a brainstorming session.
Allow anyone in the workshop to generate an unstructured requirements list for each idea captured on the mind map. To ensure that the brainstorming remains focused on the initial topic, lay basic ground rules and let anyone freely generate fresh ideas and requirements on the topic.

3. Use the list of unstructured ideas and requirements to build an affinity diagram, where your ideas are organized into groups based on their natural relationship. Let anyone in the workshop participate in organizing the items in the most natural group they can.

4. Identify the most important requirements by applying the nominal group technique. Allow each member or group in the workshop to identify which requirements are the most important for him or her. Rank each requirement on the affinity diagram with a priority: low, medium, high or from one to five. To avoid conflicts, facilitate an anonymous priority appraisal and ranking. Finally, tally the results and identify the most important requirements.

5. Close the process by running several rounds of independent feedback through the Delphi technique. Let any individual or group revise the list of requirements. Share an anonymous outcome from each review round and continue with further rounds, keeping in mind the objective to reach consensus and convergence.

Which of the group techniques are you using for collecting requirements? How do you apply them on your projects?

PMI Members: Learn more about mind mapping in our Knowledge Center.

Posted by Marian Haus on: July 13, 2012 03:41 PM | Permalink

Comments (0)

Please login or join to subscribe to this item


Please Login/Register to leave a comment.

ADVERTISEMENTS
ADVERTISEMENT

Sponsors