PMO Leadership: PMO Dashboarding
From the PMO Setup T3 - Tips, Tools, and Techniques Blog
by Mark Price Perry
| Dashboard (noun) / a visualization of important information, often tailored to a specific role or point of view. |
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Whether a company has a leading PPM application or inhouse developed tools, PMO Dashboards can help management, the leadership team, and all those involved in or supporting project efforts to quickly and easily see the status of the top projects of the organization. A key part of any kind of dashboarding, PMO or otherwise, is the policy surrounding the dashboarding. Key questions to answer include:
- Who prepares the dashboards? Who are they intended for?
- What are the dashboards, ie where does the data come from? Why is it important?
- When are the dashboards prepare? When are they viewed and reviewed?
- Where can the dashboards be found? And, where can the details behind the dashboards be found?
- How the dashboards are prepared? What threshholds determine project status (good, caution, trouble)?
- Why are the dashboards being prepared? What is the benefit?
Dashboarding offers convenience and clarity and can be useful to all those involved in the projects of the PMO.
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Posted on: May 05, 2008 07:56 PM |
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Comments (5)
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I found this information to be very helpful. I enjoy the comic strips. Thank you.
Can you please recommend a comprehensive free dashboard template? Thank you.
Mark Price Perry
Business Driven PMO Evangelist| BOT International
Orlando, Fl, United States
Hi Prashanth, I am not aware of a comprehensive free dashboard template. Lots of examples out there for PMO dashboards and project dashboards. We see a lot of PMOs using PowerPoint for monthly summary style executive dashboards and using the dashboard and reporting features of their PPM tool for additional details.
Aman Jain
Project Specialist| Molex, LLC
Auburn Hills, Mi, United States
What is the ROI after implementing the dashboard. Can you give me some examples?
Mark Price Perry
Business Driven PMO Evangelist| BOT International
Orlando, Fl, United States
Hi Aman, great question. My approach to just about any ROI measure is as follows. It is up to the recipient(s) to request what it is that they want and to provide an assessment of the value to them of that which they want. After that, then an ROI calculation of some kind can be arrived at.
For example, I worked with a leadership team that assessed the value of the regularly prepared PMO dashboard reports to be worth $100,000 a year. This approach is based upon what they would pay for the information. To me this is really a cost, not a value, but that is the way they viewed.
At another company, the leadership team placed an assessed value on the information in the PMO dashboard reports based upon the end results achieved on accounting of having and using the PMO dashboard information in the decision making and management of the business. I prefer this approach over the previous example.
In both examples, however, it is the leadership team that assesses value of the PMO dashboard reports in whatever manner they think is best. This is their responsibility, not the PMO. Generally speaking, IMHO, PMOs should not tell or sell people on what the value is of the PMO or of a PMO activity such as preparing reports.
Hope this helps. Thanks again for the great question. I hope others weigh in and share their experiences and wisdom.
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