Voices on Project Management

By Wanda Curlee

Coronavirus (COVID-19) is bringing international markets to their knees and threatens to cripple project progress at every turn. Each of us has a different response. Some are afraid, some are wondering what all the fuss is about, many are devastated due to loss or quarantine, while others are on the front lines. And I am sure there are many other reactions. How we as individuals—and a global community—react to coronavirus has implications that ripple beyond our physical well-being and mental health. And its impact on projects cannot be underestimated.

For all project professionals, the coronavirus is now a project within your project or program. Based on what your country or business decides to do, a response is inevitable. The response might be shutting down the project (permanently or temporarily), requiring personnel to work from home, ensuring staff has proper safety equipment, reviewing processes that may need to be changed or relaying the latest information from credible sources, among other actions. In the face of coronavirus, project leaders must step up to manage expectations and guide their teams across finish lines that may be shifting. It’s a tall order—but it’s not impossible.

Empower Your Team

As a leader, you must set an example. Setting an example means that you need to acknowledge the situation and demonstrate urgency, while maintaining control over deadlines and team morale. Inside you might be overwhelmed—and that is alright. But be careful not to project those uncertainties.

Lean on the team to determine what needs to be done. Empowering team members will help them to feel like they have some control. Are there individuals who may need to go remote before others? Do they have what is required to go remote? You, the leader, need to make sure that your team is taken care of. 

Make a Plan (and Stick to It)

Does your company have a business continuity plan? Do they have a crisis plan? If not, do you have one? Look at the business continuity plan and the crisis plan. Did you overlook anything? We are all human and there is a lot that can be forgotten. Make a plan and follow through.

Once the initial response is made, and the team is working again, make sure that the team has what it needs. Focus on running the project or program, but also put plans in place in case the unfathomable happens: Members of your team contract coronavirus. Maybe you will be fortunate. But you can’t rely on luck. What happens if you get coronavirus? What if other team leads end up with the virus? Have you thought of contingencies? What happens if you have to shut down the project or program? Who in the company needs to know? What will be the plan of attack to try to bring the project or program back to life?

Anticipate Next Steps

Finally, how will the project or program team transition back to the work environment? Will everyone, one day in the near future, show back up in the office? Will it be done in a staggered fashion? How will you handle those employees who still may be sick? How about those who still have kids out of school? Will processes need to be updated based on the lessons learned?

Remember, while this may never happen again, another crisis that may be localized, national or worldwide could arrive sooner than you’d expect. Don’t be caught off guard!

How is your project team navigating the challenges that come with coronavirus? Share in the comments below.