Making Meetings Meaningful With a Project Management Mindset

PMI Space Coast, Florida Chapter

Jennifer Morin, MBA, PMP, is a faculty member of the Integrated Business Program at UCF, teaching courses in project management and managing small business finance. She enjoys teaching in a unique, innovative, flipped-classroom format with a focus on student soft-skill development and learning-outcome achievement through highly interactive and applied learning experiences. Prior to joining UCF, Ms. Morin taught business courses as an adjunct faculty for over seven years.

Abstract
Although meetings are a prevalent tool and technique utilized across project management Knowledge Areas and Process Groups, many still approach meetings with little to no upfront planning, or they lack the skills required to successfully execute a productive and meaningful meeting. This paper proposes the adoption of a project management mindset to propel our meetings to the next level by treating each meeting as its own project. Rather than viewing meetings as “business as usual,” with stakeholders dreading each occurrence and calendar invitation, this perspective will allow project managers to plan proactively, execute effectively, adjust accordingly, and close meaningfully, enabling the improvement of each successive meeting.

Introduction
What do project managers do? Many business professionals who don’t quite have a grasp on what project managers do have asked me what a day in the life of a project manager looks like. What do we most of spend our time doing? How do we accomplish our project’s goals and produce our deliverables despite competing constraints and complexity? When asked this question, the first thing that comes to my mind is communication.

Constant communication has been crucial in all the past projects I’ve been a part of. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition…

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