Project Management

Your Long-Term Success Comes Down to This One Thing

From the People and Projects Blog
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The source of your greatest joys as a project manager will be the same as your biggest challenges: people. This is a blog for discussing issues related to leading teams and delivering projects.

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What are you supposed to be doing right now, instead of reading this article?

I ask because there are countless demands competing for your attention, right? Your inbox. Text messages you need to return. Headlines in the news. A stakeholder who needs something. A problem at home. The deliverable due in a few hours. Something that went wrong on a project. An angry customer. A demanding boss. Something that you’re supposed to remember to do but can’t quite remember right now. Oh yeah, and this article.

Distractions bombard our lives. It’s an unrelenting attack of competing demands, all vying for at least a moment of our attention. Gloria Mark’s research finds that typical information workers are interrupted once every three minutes. Lest you want to lay the blame at the feet of millennials, open floor plans, or technology, Mark found that 44% of the time we interrupt ourselves!

Life in the Shallows 

We live in the shallows. Getting time for deep, focused, uninterrupted work is rare for most of us. If deep work was a species, it would unquestionably be on the endangered list. And it takes a toll on our projects, our organizations, and on our very selves.

What if your ability to succeed wasn’t really about your IQ? Or the number of hours you work? Or your title? Or your looks or the family you grew up in or the college you graduated from?

What if your ability to succeed as a project manager in the years ahead came down to this: your ability to focus. I’m talking about your ability to carve out undistracted time, pushing your cognitive capabilities to their limit, allowing you to create new value and improve your skills. 

After coaching hundreds of executives, one common thread I’ve seen across the most successful leaders comes down to what they focus on. The most successful have developed the ability to focus on the most important things, most of the time. They are less susceptible to being distracted by the trivial. 

We all are gifted the same 24 hours a day. The difference is what we pay attention to.

Deep Work

I recently interviewed Cal Newport about his book Deep Work. Newport offers up his Deep Work Hypothesis: the ability to perform deep work is becoming increasingly rare at exactly the same time it is becoming increasingly valuable in our economy. As a consequence, the few who cultivate the skill, and then make it the core of their working life, will thrive.

Makes sense. But certainly you must be tempted to think, "Cal is an academic! What does he know about the realities of my business life? He doesn't know my project load. Or boss. Or demands at home." Or whatever objections come to mind that convince us that deep work is no longer possible in today's work culture. 

Well, before you get back to what you're supposed to be doing anyway, here's the seed I'd like to plant. I’m taking Newport's hypothesis as a challenge and I invite you to join me. I'd like you to join me in cultivating the ability to get more deep work into our weeks, making it the core of our working life.

In my next post, I’ll share some practical insights from Newport’s book Deep Work. For now, here’s where you can listen to Cal Newport talk about his book, in his own words: http://PeopleAndProjectsPodcast.com/144.

I'd love to hear your thoughts! What are some practical things you do to stay focused on the most important priorities, most of the time?


Posted on: February 14, 2016 06:52 PM | Permalink

Comments (13)

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rachel town Kent State University Ashtabula Ashtabula, Oh, United States
Thank you for the inspiration! Deep work is just what I've been missing and I've been too distracted lately to realize what exactly the issue was! Last time I was knee deep in a project I believe the assistance of two other team members also completely engulfed helped to motivate me and gain more knowledge on each phase and task!

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James Smith Nevada, United Kingdom
Interesting article, I always make a point of maintaining a LOP (list of open points) with the team and then addressing those items with the highest priority first. Easy to say, sometimes hard to do.

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Andy Kaufman Host| People and Projects Podcast Lake Zurich, Il, United States
@Rachel, thanks for the encouraging feedback. Check out the interview with Cal to make sure, but if it still sounds good, grab a copy of the book. It's worth the read!

@Robin, I love the idea of the LOP. One of the best bosses I ever hated to work for :) did something like this. At the end of status meetings, she would walk through all the open action items from previous meetings. The participants tended to hate the accountability, but it was enormously effective of making sure actions/issues didn't fade off into the sunset without being taken care of. Thanks for sharing your ideas!

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Kevin Harmon-Smith Programme Manager| SAP UK Dorset, United Kingdom
Yes Andy absolutely agree with your “ability to focus” statement as a requirement for success, however you cannot rule out the experience and learning we pick up from work-related distractions. Having a singular almost blinkered approach to carrying out a work task will not always produce the best results but you may just get a different outcome by attending to the needs of your stakeholders, boss and work colleagues.

Note I used the term “work-related” distractions as I once attended a time management course where they advocated that if you have a family photograph on your desk you are not really at work but still at home as the photograph was a constant distraction away from your work task. What do you think of that?

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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Thanks for sharing! Yes, focusing on the main taks is key!!!

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Michelle Daigle PgMP®,PMP®, PfMP® Practitioner| Genetec Verdun, Quebec, Canada
Thank you for this. I've become more aware of this issue in my own habits over the past few months. To remedy it I've been trying to set aside one hour per afternoon for the 'deep work', and more if I can. I find the quality of the activities that I slot in for this time is higher than if I were just skimming in the shallows, and I take more of a sense of pride in the work.

I also try to avoid the tempation fo the new email notifications, that become one of my key easy distractions.

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Khai Ng. IT PMO | IT Project Manager| TTGROUP Hanoi, Viet Nam
Thank you for sharing! Yes, "We all are gifted the same 24 hours a day. The difference is what we pay attention to". As a PM, I experienced distraction from what I did by orders from managers all around. I think It should be supported by organization culture.

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Vincent Guerard Coach - Trainer - Speaker - Advisor| Freelance Mont-Royal, Quebec, Canada
Thanks for Sharing
It will always be a good thing to be reminded of the importance of choosing the right priorities. Love the term “Deep Work”, didn’t know there was a name for it.
Looking forward to your next posting.

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Thusi Hettigama Director of Business Operations| Lunavi Mississauga, Ontario, Canada
Excellent article explaining the reality of our lives but yet again we are almost blind sighted by ourselves. I read the “Life in the shallow” paragraph couple of times….This is an entirely true statement. I felt we can divide the issue to two-fold. The first type of distractions is generated by us. The Bad habits we developed over the years. The rest is external to us. The environmental distractions. These are the worse that is hard to concur. I look forward to reading more on this topic. Thanks again.

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Birken Datta Mohali, Punjab, India
Excellent article

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John Morgan Asheville, North Carolina, United States
Great stuff, Andy! I find mindfulness concepts such as presence of mind and "what is" thinking rather than "what if" thinking very valuable for increasing focus, reducing stress, and preventing procrastination. Reducing distractions is definitely an art...

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Christian Velazquez BARA Process Lead| Cadena de Descuento BARA Monterrey, Nuevo Leon, Mexico
Focus on key tasks and take the most of each day its vital for success!

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Samer Alhmdan Senior Project Manager, PMP, PMI-RMP, LEED AP, EDGE Expert| dar Dubai, United Arab Emirates
Thanks

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