Project Integration Management:
End goal of the project is to implement the business requirements, and effectively create the product or service, with best of the quality, minimum possible cost and time(although quality, cost and time are organically related and dependent on each other, yet they are separate).
Project Integration Management includes the processes and activities to identify, define, combine unify and co-ordinate various processes and activities in processes and project management activities within the project management process group.
As per PMBOK, Project Integration Management is significant function, as it is required to perform through all of the process groups, Initiating, through Closing.
In context of Project Management, Project Integration Management includes making choices as to -
1. Resource Allocation
2. Balancing competing demands
3. Examining alternative approaches and find best course
4. Customize the processes in order to meet project objectives
5. Managing interdependence among project management knowledge areas
As we know the Project Integration Management is one of the core responsibilities of Project Manager, and this responsibility can not be abdicated or parted with, and project success is directly impacted due to any lapses in carrying out this duty. Timely and well thought out decisions in this knowledge area helps minimize unpleasant outcomes.
Lets understand in detail, each of the above listed components-
1. Resource Allocation- Project resources are needed to perform project activities and scheduled tasks. As resources are limited in terms of Material/Human Resources/Skills and Techniques, it is one of the utmost duties of the project manager to Estimate/Plan the project resource acquisition, translate the same into procurement plan and execute the procurement efficiently, this includes ensuring quality and appropriate quantity/numbers. What goes in as an input in this knowledge area are: Project Plan, WBS and Work Schedule, Budget., which leads to Recruiting manpower, issuing work/purchase orders for materials and contract manpower such technical installation or training and finally Goods receipt and Execution of services of third party.
2. Balancing competing demands- during project execution there is a very strong desire among project teams to finish their work on time with quality for meeting this objective leads to arise of competition to get more and more resources. The task of project manager is the duly analyse each such demand of resources allocation and align it with the project requirements, project plan, budget and quality management plan and see project objectives are achieved.
3. Examining alternative approaches and find best course- In course of execution of the project, project manager come across many situation where best decisions are expected. To achieve this purpose, project manager has to analyse available alternatives as to -
Analyse the situation- Identify the root cause of the problem, analyse the gaps, identify the known risks.
Devise alternative actions as to various combination of solutions to achieve the best outcome.
4. Customize the processes in order to meet project objectives - This is known as tailoring the processes as per the nature and characteristics of the project, this is important because all projects have different requirements, for example Software Development project has different requirements as compared with a Construction or Defense Research project etc. So, what is applicable in a given project scenario has to be the first and foremost thing to assimilate and estimate, and decided upon as to - what project methodology will be used, which process groups and knowledge areas are to involved in managing the project. The approach to project management such as Agile or waterfall. All these customization takes place to settle or address the competing constraints such as, Scope, Schedule, Cost, Resources Quality and Risk.
5. Managing interdependence among project management knowledge areas- Interdependence among below mentioned 10 knowledge areas, must be identified, analysed and managed throughout the project life cycle. Managing Interdependence is very important because without a proper understanding of cross knowledge area boundaries may cause may lead into wastage resources and can impact project timelines -
- Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholders Management