The Risk Assessment
From the Project Management in Real Life Blog
by Drake Settsu
Sharing my Project Management adventures and some tips.
I like to keep my articles brief and to the point.
Project Management is an Art, Science, and Discipline.
Just keep it simple and have fun!
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Date
Holding a Risk Assessment meeting prior to implementing a modification to a process or system that could result in loss of productivity to a business unit. Invite business units with a stake in the implementation. Encourage feedback to tear up your plan and look for any holes in it. You need to really know your stuff when you hold a risk assessment meeting because they can get intense. The meeting is your time to shine and field questions. Show what you are made of. Be confident and never get defensive or offended by the reviewers. You should have a subject matter expert on your team to help you out when a discussion gets out of hand. Sometimes the risk assessment meeting has hecklers to distract from the productivity of the meeting and your job is to shut that person down diplomatically to keep the meeting on track.
The risk assessment document should include an implementation timeline giving a summary and anticipated duration of the activity that is being performed. Build your timeline with appropriate padding to allow you some extra time should you run into issues or take a little longer than anticipated. Break down your timeline into half hour increments to gauge your progress. The Go/No-go decision needs to be placed at a critical point in your timeline to evaluate your current progress to determine if the implementation is on track or not on track with numerous issues encountered warranting a back-out of the implementation. The plan should also include names and contact numbers of key people that you might need to reach out to at anytime during the implementation.
(Note - this article was originally written by Drake Settsu and published on DrakeSettsu.BlogSpot.com in December 2013)
Posted on: April 20, 2018 04:29 AM |
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Comments (18)
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Thanks for the information on risk assessment Drake.
Michael Delaney
Partner| Delaney Management LLC
West Chester, Pa, United States
Some good advice thanks for sharing
Kathy Castle
Author at https://www.projectcubicle.com/| Freelance
Tx, United States
Anish Abraham
Privacy Program Manager| University of Washington
Auburn, Wa, United States
Good points on risk assessment, Drake and thanks for sharing.
Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates
New Westminster, British Columbia, Canada
Drake,
Good Points. Risk Reasseement and Risk Review Meetings should be done regularly. My only take on what you've mentioned is the use of the word Padding.
Padding is not a good practice at all - I would use "Build your timeline with contingency reserves". Just my opinion !
Thanks Rami and Eduin.
Rami - that is a good suggestion,
Henry Hattenrath
Project Consultant| Tectonic Engineering MSA LLC
New York, Ny, United States
Drake - Thanks for your good practices for risk assessment meeting and risk worksheet.
Risk assessment should occur at regular intervals - say quarterly, or after a progress/project meeting when a new risk is identified or a risk is triggered.
I agree with Rami's comment on "padding" the timeline for the risk management/implementation. Schedule "contingency" or schedule float should be incorporated into activity durations to account for additional managerial time that may be required to make decisions necessitated by risk assessment activities.
Jumar Pando
Operations Lead, Cloud| Kony Labs Inc.
Melbourne, Vic, Australia
Thank you Henry and Jumar.
Thanks for the valuable pointers Drake!!
The most people we involved the better
Thank you..
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