New Year...new digital workplace trends...AI and robots
Categories:
Agile,
Scrum,
PMO,
Time Management,
Strategy,
,
Organizational Project Management,
Business Analysis,
Communication
Categories: Agile, Scrum, PMO, Time Management, Strategy, , Organizational Project Management, Business Analysis, Communication
New Year is coming very soon. So…it’s time for taking stocks and for new trends. I think the most important things which has been affected of all people in outgoing year were the artificial intelligence and using robots. A lot of people worry when they see how quickly these things are developing, growing up and see how they could be dangerous for people. But for my opinion we have to remember that these thing are only our technologies. Only people can decide how they will use. At this point I’d like to mention Antonio Guterres, Secretary General, United Nations, who said, that the main rules in the IT, in the using new technologies are that IT and new technologies must be safety and ethical. He said this in his speech on the Web Summit in Lisbon, November 2018, which called “Nurturing a digital future that is safe and beneficial for all”. I was there, I had listen him and it was really inspiring. And I completely agree with him. Only if people will use new technologies, including AI and robots, in this way humans will go to next level their development. A lot of people feel fear that robots could change the people, but for the now it's not possible. Just look at the example from China Xinhua News. Their experiment with the robot as a news ancor was fail, because it was not interesting to see the robot, the robot had had a voice and appearance modelled on Zhang Zhao, a real ancor with Xinhua. But a lot of people didn’t like it because there is no emotions, it was some monotonously. And yesterday I had got the “2019 PMO Predictions: 4 trends for the digital workplace” by changpoint.com. I see an interesting thing in these trends because they all concern the above problem. The first trend is “Digital disruption requires new skill set from your people…but remember, they’re only human”. It means higher demand of the soft skills. We can see it now too when people must have not only technical skills, but it’s very important to have the empathy, flexibility, communication skills, emotional intelligence, creativity, the ability to teach other people, etc. The second trend is “Digitalization requires an adaptive mindset…and a panoramic view of the landscape”. It means that to have the ability to look at the problem from above, to understand the world processes, to know new technologies, to be flexible for changing the working methods and tools, to think strategically. The third trend is “Adaptive technology is your friend…and your transformativeally”. It means that we have to enjoy these technologies and find the best using of them in our activities and agile technologies. The forth trend is “Collaboration…the blending of people skills and digital delivery”. Digital delivery will continue growing up, and it could be very useful in any businesses. We can't also deny robot and AI father development and, for my opinion we could find the ways of effectivness collaboration, it will give us a lot of benefits. I'd like to propose to listen a talk between Rao Dalio and Garry Kasparov on the Web Summit 2018 “Artificial intelligence is making more and more of our decisions for us. If this capacity limitless or are there some things only human intuition can determine?” It would be interesting to know your view point. Don't hesitate, leave your comment. Have a nice day and successful stories!
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Some rules for successful requirements gathering
We know that IT system development is not only about the offer of automation services based on the requirements of the customer or consumers, but it’s about development business strategy, about business development. For example, you have a shop, and when you created a web-site you have received a new market. If you are working in an international company which work with delivery shipments and you have created new technology about exchanges of shipment dates for your client, a big international company, you get a new market too, your business had gone to the next level because of the new technology. The new technology may give you possibility for work faster, with high quality and with new clients. And all of these examples about development both strategies: IT Strategy and Business strategy. So, we need successful business analysis, including requirements gathering for this process as one of the main it part. In the Business Analysis for Practitioners: A Practice Guide by PMI [1] the term Business Analysis is defined as “the application of knowledge, skills, tools, and techniques to:
All of you know how many projects have fails, and these failures being attributed to requirements gathering, it’s almost 70% of all project failures [2]. How could we realize the right Business Analysis (or discovered requirements) and get the set of the right requirements? It’s very important to see in the right direction (Figure). For determine problems and identify business needs we have to see around us, to find obvious things, and we have to use some set of rules. Figure – Discover requirements For my opinion, there are three most important set of rules. The first set is about right questions when you try to discover problems and formulate requirements [1]. It is like a 5W1H (Five Ws and One How) method. Answers on these questions are considered basic in information gathering. Therefore, in the business analysis we have also five Why. Here are some typical questions with why:
In addition, of course, you have to remember to choose the right person as an interviewee. The second set is about requirements management [3]:
And the third set is about result analysis [4]:
In conclusion, to formulate the right requirements is a very complexity task, and there are a lot of information about different methods and tools. Above rules could be fundament in your requirements gathering. References:
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How to quickly and efficiently align documents
Categories:
Agile,
IT Methodology,
Scrum,
Time Management,
Organisation Project Management,
Communication
Categories: Agile, IT Methodology, Scrum, Time Management, Organisation Project Management, Communication
Some of you know how hard could be to fix up with customer (especially in a large company) a lot of documents when they are part of your procurement. You have to correct them again and again...to have discuss them with a lot of people, which can have some different opinions about the same things, which can have some different interests. But how could you make this process working quickly? I have developed a habit over the years of working in consulting to do the following things:
This is easily done when you have professionals in the field of project management, project office, and very difficult when they are not. But some organizations don't follow project management processes, and they don't have project management professionals, techniques. And what can we see? I was convinced on own experience, doing projects for two different large organizations. In one of them the specialists have been trained in project management according to PMBOK, the other heard nothing about it. In the first case, it was not difficult to organize the work properly and perform it easily. In the second case, it took some time on the organization of work on the project from the customer, as it was necessary to actually teach the ideology of project management and operation, as well as to overcome resistance and reluctance to change work style. But and one, and in another case, in the end, the process of working on documents was reduced to the mentioned steps. I'll be glad to get your feedback. Thank you for reading this. Success to all of you. |
Some words on memory about Russian writer
Yesterday, passed away the Russian writer, Daniil Granin (1919-2017), who had written, for my oppinion, the fundamental book in the Russian time management "This strange life". This book tells us about the Alexander Lubishchev, Soviet scientist. Alexander Lubishchev devoted his life to science, including the study of using time. Alexander Lyubischev had made a monitoring and accounting time during of all his life. It had allowed him to achieve greater productivity of his activities in various fields of philosophy, biology, and entomology. Thanks to the book of Daniil Granin method of using time-keeping has been widespread, and nowadays many of the developing and implementing time management systems use it as their basis. My personal experience of how to improve the own efficiency with timing, I had described in my blog (https://www.projectmanagement.com/blog-post/24731/-Its-a-magic-time---). The rules of timekeeping in the company will help you to evaluate the work activities. It will also increase productivity, as well as the possibility of introducing an incentives and rewards system. However, you should be careful with using these tools because people usually do not like when they don’t feel free. That is why the most effective will be the introduction of timing as a work culture, and as a means for all employees to benefit from it. If anyone had not read this book, I highly recommend to read. https://www.litmir.me/br/?b=226757&p=1 If you need a translation, write about it in comments, I could post book here in parts. |
It's a magic time...
Recently I was actually in a situation very tight deadline and a too brief time. Except my mains projects I was attracted to work as an analyst for a large Federal project. And I had had to develop subsystem decomposition, description of the components and modules, and clarification of details and preparation of the final document in the two days. I knew I must calculate my power for doing all work in time and with a high quality, and also I knew I must don’t work at night, and leave a little time to rest. I was decided to count the time and monitor them during work. I must have had to create eighteen schemes and their descriptions. I created one and write the begin time and the end time. Then I made the same with another, because they could have had the different complexity. I must have had to create eighteen schemes and their descriptions. Then I made the same with another, because they could have had the different complexity. After that I knew average time. And I developed my plan, I calculated time worked on each scheme and on its description accordingly with the complexity of the schemes. The remaining time was planned under the necessary things, including eating, taking some rest, and sleep. At the end of the second day I was finished the whole job. The secret is, as I think, that in these two days I had not spent unnoticed, perhaps, not one minute, not what hours. Of course, such strict regulations are not always needed, but it allows you to gather, concentrate and to complete the job. Measurement time is necessary for management yourself, for work management. And there are different ways to use it for the different types of work. The time is magic, if you want to do something you will do it. |