Project Management

Introducing "MP4PM-MindmaPping for ProjectManagement" - Part II

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Introducing "MP4PM-MindmaPping for ProjectManagement" - Part II

In our last blog we had started with the Introduction of our “MP4PM – Mind mapping for Project Management”. In this blog entry we will not only provide you the next two “MP4PM” features; we will also introduce you the very first deliverable/result of “MP4PM” as a preview, so you can already see how “MP4PM” will look like and how it works basically. This way you can see what to expect in near future. And the best is: it is ready to use out of the box for anybody who wants to try out or just having a look. 

But first let’s have a look on the next two features we will provide you within “MP4PM”:

Sounds interesting for you?

OK, let’s come back to our first result out of “MP4PM”. With the great support of the community at we have just released the Version 1.0 of our first deliverable (to use project management wording); it is a questionnaire (as mind map of course) for the very first initiation meeting with your project sponsor in the project initiation phase (if you are in the role of the project manager) and it is called “Knowing the Sponsor”.

Since we have said, that “MP4PM” will be closely aligned tot the PMBoK Guide you may wonder now cause “Knowing the Sponsor” is not a PMBoK Guide Process and also not an ITTO, right?! Furthermore the very first process as by the PMBoK Guide is “Develop Project Charter”, correct? … of course …

Yes, but as you also may know there are mostly some additional Steps before you can start creating the Project Charter. Therefore we will have some additional artefacts that we do support with MP4PM and “Knowing the Sponsor” is the very first of them.

We have done a version 1.0 already, but of course like the complete “MP4PM” framework this deliverable will be continuously improved and developed further.

If you want to participate in this development, please feel free to add your valuable inputs in the corresponding discussion thread at the end of this posting. Any feedback is highly appreciated.

You can access an interactive online version of the “Knowing your Sponsor” map here (or just by clicking on the picture above):

Please use this version for review only.

If you want to use the map and/or work with it, then please download it from here:

For downloading the map/files you need to be logged in at . If you do not want to create a user account there, then just write me a private message here and I will provide you the files.

“Knowing your Sponsor” is not only available as .mmap (what is the MindManager file format, but could also be opened with Xmind for instance), it is also provided in several other formats like the usual MS Office formats for instance (all included in the download package!).

Please try out and let us know what you thinking of it.

In our next blog we will introduce you the next “MP4PM” features and may be we will talking already about the next deliverable what is actually work in progress.

Until next time ... ;)


If you want to contribute to the map please refer to the following discussion threads; we have created one discussion thread for each branch in the map for a better overview:

"Knowing your Sponsor" - Questions about "Setting Expectations"

"Knowing your Sponsor" - Questions for "Understanding your working relationship"

"Knowing your Sponsor" - Questions about "Tradeoffs"

"Knowing your Sponsor" - Questions about "Schedule and Budget Expectations"

"Knowing your Sponsor" - Questions about "Business Outcome"

"Knowing your Sponsor" - Questions about "Stakeholders"

"Knowing your SpPonsor" - Questions about "Project Context"

"Knowing your SpPonsor" - Questions about "Quality and Scope"

Posted on: December 06, 2016 10:03 AM | Permalink

Comments (20)

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Markus,this is really great stuff. These mind maps will make the combined experience of seasoned project managers available to any rookie in a way that they can actually really use despite being new to the profession. Thank you so much for this, it must be an awful amount of work! Looking forward to the next installment...

Hi Thilo,

thank you so much for your encouraging words, very motivating! And yes, it is an awful amount of work ...;) But it is big fun also, especially if i got such great feedback and support from this community.

May i use your comment also on my website to show others? Would be great, thanks in advance.


Hi Markus,

sure you can use my comment on your website or other social media. I'll go through the other topics in the next days and provide more feedback. I really like what you have started here. Keep up the great work!



Hi Thilo,

thanks for allowing me to use your comment; you can see the result here:

Looking forward to your valuable comments.



Here is one for you Markus, which you absolutely deserve my friend:

"The mind maps "MP4PM" was a great initiative by Markus. It all started with a simple discussion thread and he took it to the next level by consolidating everyone's comments. The great thing about those mind maps is that they contain a wealth of information that can be used by anyone and most importantly this Information was based on many PM's experience."

Please feel free to change it the way you want.

@Rami: thank you so much, highly appreciated

i have just implemented it here:



Thank you Markus! I will follow this closely. I mentioned I have recently started using Mindjet, learning the powerful features. Actually, our team got licenses, but only a couple of use are mind mappers.

This week, we have a webinar with Mindjet. That will provide additional insight to the tool.

Hi Markus,

after going through the rest of the map, I could not think of much that would be missing. I posted one thing regarding setting expectations and I have another question which ties into context, outcome, objective and quality&scope at the same time, so I'm posting this here. What I think a project lead needs to clearly understand is the logic of the business case or the strategy that lead to the project. "How does the business strategy depend on the project results?"
Knowing that you can assess the influence of any deviations, external or internal influences and probably already predict tradeoff decisions. Thereby you can promptly communicate such things and get early feedback from the sponsor, preventing issues to get out of hand but also not needing to bother your sponsor with trivialities and waste his/her time.

That sounds great; the Mindjet Webinars are always good learning and valuable to me. I usually do 2 to 3 a month and still learning something new each time ... ;)

Have fun!


Once again many thanks for your great input. Really good point you have raised here. First i thought there were already some questions pointing on this and in addition the business case topic will be the next installment coming soon, but than i realized, that his maybe could point some light on different aspects like you have mentioned them.
And so i have decided to add this question in the "business outcome" section of the sponsor map as the first one there. ;)
It will be in the next release of the map (which i plan to put online before Christmas anyway.

I am really excited what you will have to say about the upcoming "business case" map, i will setup the regarding discussion threads soon.



Hi Markus,

there have been indeed some questions pointing in that direction but somehow I felt they were already too specific for this early phase and not aimed at a more general understanding. I personally prefer to not only know the "What?" and "Why?" but also the "How?" as I think of project managers as the masters of execution. Maybe it makes sense to shift some of the more specific questions into the business case map? Looking forward to continue this discussion :-)

Thanks again for the great work


hmmm, interesting thoughts ... we should re-think that when business case and/or statement of work is out ... ;)


the new version 1.1 is online:

You can access an interactive online version of the Knowing your Sponsor map here (or just by clicking on the picture above): MP4PM Knowing Your Project Sponsor

Please use this version for review only.

If you want to use the map and/or work with it, then please download it from here:

For downloading the map/files you need to be logged in at .

Hey Guys,

happy new year to you all.

Can anyone tell me how to manage that "rleated content/articles" thing?!
Some other bloggers have at the end of their articles such a reference and since i am producing an article series to this mind mapping thing i am highly interested in doing the same, but i can't figure out yet to do make this work ...
Any suggestions?

Many thanks in advance!



PS: I am actually working on Part IV of the series, but maybe there will be one or two other things coming before ... ;)

Hello Guys,

i am proud to announce that the corresponding webinar is finally terminated on Jan the 17th.
I hope you will opt in to the live webinar.



Hello, I can't seem to get the download link to work. I am not sure if it is me or the link. I have Minjet Mind Manager but just can't even get the download part to work from your link. Thanks, Jeff

Thanks for your comment, the link has become corrupted in some way. I have fixed this now. Please let me know if you have any more issues.



Hello Guys,

just a short status; i am actually very busy. I was adjusted to a new, very big and complex project within my company and so i have less time in the moment to work on MP4PM.
But it will go on, for sure, may be just a bit slower then in the last couple of weeks ...

If there is somebody out there who is interested in helping and participating with the development of MP4PM, please feel free to write me a note and lets discuss.

And if there are still some of you who didn't seen the very first webinar about "MP4PM" please have a look here:

It was a great experience and there where some great questions within the chat which (hopefully) all where answered in the webinar related Q&A section, please have a look here:

Any feedback is still much appreciated.

Looking forward to the upcoming webinar "MP4PM - develop project charter" ... ;)



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