Shifting Change: Insider Tips from Project Leaders

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Today's world is influenced by change. Project managers and their organizations need to embrace and sometimes drive changes to keep up with the pace in highly competitive environments. In this blog, experienced professionals share their experiences, tips and tools to manage and exploit changes and take advantage of them. The blog is complimentary to the webinar series of the Change Management Community Team and is managed by the same individuals.

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Luisa Cristini
Nic Jain
Vitaly Geyman
Ruth Pearce
Walter Vandervelde
Abílio Neto
Steve Salisbury

Recent Posts

Finding Strengths - In Others!

Finding Strengths - In You!

The Power of The Living Organization®

The Fertile Liaison between Creativity, Change and Innovation

Welcome to the change management community of practice blog!

Finding Strengths - In Others!

Over the last couple of months, I have had the pleasure of offering two webinars exploring the use of character strengths as project managers. In the second webinar we moved onto the topic of seeing strengths in others - the second three phases in the SBPM model – See, Acknowledge, Leverage.

We used a sample profile created from attendees’ responses to the VIA Assessment. This is the kind of thing I do with project managers and teams when I work with them. The strengths profile of a team is an indication of team culture.

Some questions to consider are:

  1. What does a team with this profile feel like to work in?
  2. What strengths are most prevalent and how do they affect communications?
  3. Can there be too much of a character strength or strengths in a team?
  4. If yes, what do you do about it?  Some options are
    1. Explore the profile with the team – awareness is a great first step.
    2. Explore how people feel about the top strengths and what strengths might be encouraged to create balance.
    3. Spot strengths with team members to get them used to seeing their own strengths and the strengths of others.

 

(c) ALLE LLC 2019

When talking about strengths spotting, a common question is:

How do I start?

The simple answer is “just start”. Attendees had a chance to spot strengths based on a real-life story of a woman’s experience as her husband has a heart attack. (Don’t worry! He recovered!) First, we practiced strengths-spotting and then reflected on a key point, which is that we are often the last people to be aware of our own strengths. During the exercise, attendees saw 15 or more strengths in the story, yet the story-teller only identified about five. This phenomenon, known as “strengths-blindness”, afflicts about 2/3 of us.

What we learn from this practice is:

  1. We don’t always know our own strengths
  2. It is helpful to have feedback from others
  3. It is impossible to get strengths spotting wrong!

When I told the storyteller our list, she did not say “no, you are all wrong, there are only five!” she was happy that all these strengths were present.

This is why I always say to people wondering how to start strengths-spotting – just do it! Get a list of the character strengths (Available from the handouts for the webinars here https://www.projectmanagement.com/deliverables/539329/Introduction-to-Strengths-Based-Project-Management---Seeing-the-Strengths-of-Others--Part-2---Supporting-Materials-Package) and when you are watching a movie, attending a meeting, watching your favorite sports person, visiting family – spot strengths. Circle the ones you notice. And as you get better at it, you will notice more and more.

But then what? Tell people what you see. Start with people you feel comfortable experimenting with and share what you saw – both the strength and the behavior so that your listener can do it again! Tell them why you value that. For example, “I really saw your judgment when you were asking questions and weighing all the information before making a decision. It really helped us to think through the problem and get to a good solution.” Or, “I really saw your teamwork when you stepped in to help the others get the work done this weekend. It shared the workload and made sure everyone gets at least a little time off.”

There are so many things we can with a framework of character strengths. Sometimes it can seem as though we are ignoring problems or people it is difficult to work with. When we are uncomfortable it often feels unnatural to start strengths-spotting. And yet, if you take a step back and look for the strengths in a person you find difficult, it opens up opportunities such as:

  1. Engaging them from a position of strength, acknowledging the strengths you see in them before pushing back on their position.
  2. Engage them from a position of strength by asking them to use a strength you see to support you.
  3. Seeing them in a strengths light changes you and your perspective and it may just make them less annoying!

There are two things I tell people about character strengths:

  1. We share the same strengths and express them uniquely.
  2. We all have some of even our lesser strengths. If self-regulation is low for you, you still have it! If you woke up this morning and thought “I don’t want to get up today” but you got up anyway, you used self-regulation!

Start strengths spotting today!

Have questions? Message me! 

Posted by Ruth Pearce on: June 24, 2019 11:59 PM | Permalink | Comments (2)

Finding Strengths - In You!

Over the last couple of months, I have had the pleasure of offering two webinars exploring the use of character strengths as project managers. In the first webinar, we focused on and developing your own strengths as a project manager. We were looking at the first three phases in the SBPM model – Understand, Cultivate, Model.

There is lots of great research on the benefits of starting from what is strong rather than what is wrong. For example, we know that positive emotions make us more open to ideas – including ideas about how we might learn and grow[1][2]. Adopting a learning mentality – also known as “growth mindset” has been shown to lead to great feats[3]. Of course, talents – innate abilities – help, but they don’t go anywhere if we don’t hone them and learn to apply them effectively[4].

It is important to differentiate between types of strengths –

  • Talents – innate abilities
  • Skills – learned strengths
  • Character Strengths – positive personality attributes.

A surprise to many people is that this last category of personality is one where we can change. For a long time, we believed personality is fixed once we get past a certain age. Recent research shows that through deliberate practice, we can change our personalities – character strengths work helps.[5]

What do our strengths tell us and what do we want to do with that knowledge?

The first step is to understand what your strengths profile looks like. 365 attendees from 29 countries have taken the VIA Character Strengths Assessment to find out. For the purpose of the discussion, we looked at the results of an analysis of over 250 project manager assessments.


Facts about PMs:

  1. Overall, our profile looks a lot like other peoples’! We rate honesty, fairness, kindness, and judgment high in our profiles.
  2. Some strengths that other people don’t rank very high show up higher for us:
    1. Perseverance
    2. Forgiveness
    3. Prudence
  3. Strengths have their dark side and when used inappropriately can cause problems.

  1. Two strengths show up consistently lower for PMs than for other people. These are Social Intelligence and Perspective.
  2. Despite the overall results, some individual PMs rank social intelligence and perspective high.

I explore two questions from attendees here:

  1. What do we do about our lower strengths of social intelligence and perspective?

It is tempting to think we need to build those strengths directly, and that is certainly an option. You can grow any strength through deliberate practice. Generally, more important though is to focus on mindful use of your own strengths. Think carefully about which strengths are helpful in a particular situation. Watch out for overuse of top strengths (see above) and underuse of your middle and lesser strengths. And don’t forget to partner up with people who are higher in strengths that compliment yours!

  1. Another question raised is, “Project managers tend to rank social intelligence lower than other people, but women are different from men – right?”

Actually, wrong! This question from attendee sent me back to my data for a closer look. Anecdotal evidence suggests that women tend to be higher in social and emotional intelligence and empathy. But the data we have on project managers says that women and men in this field rank about the same. There may be some individuals who rank social intelligence high, but for the most part, we are people who rank other strengths – such as prudence, forgiveness, and perseverance – higher.

 

Project managers tend to agree, Social Intelligence – the ability to read and adjust to others - is a strength that does not come easily. We can build it when we pay attention to our own strengths and behaviors and when we start to pay attention to the same in others. This is what strengths spotting is all about – a topic we cover in the second webinar.

Building a strength: I am working on the strength of self-regulation through developing a mindfulness practice among other things… what strength will you cultivate?

Here is a list for you to consider:

Appreciation of Beauty and Excellence, Bravery, Creativity, Curiosity, Fairness, Forgiveness, Gratitude, Honesty, Hope, Humility, Humor, Judgment, Kindness, Leadership, Love, Love of Learning, Perspective, Perseverance, Prudence, Self-Regulation, Social Intelligence, Spirituality, Teamwork, Zest.

Watch the first video here: https://www.projectmanagement.com/videos/533121/Introduction-to-Strengths-Based-Project-Management---Finding-Your-Strengths--Part-1-


[1] Fredrickson, Barbara. Positivity: Embrace the Hidden Strength of Positive Emotions, Overcome Negativity, and Thrive. Crown Publishers, 2009.

[2] Lyubomirsky, Sonja. The How of Happiness: a Practical Guide to Getting the Life You Want. Piatkus, 2013.

[3] Dweck, Carol S. Mindset: the New Psychology of Success. Ballantine, 2016.

[4] Syed, Matthew. Bounce: the Myth of Talent and the Power of Practice. HarperCollins, 2011.

[5] “Do Genes Influence Personality?” Psychology Today, Sussex Publishers, www.psychologytoday.com/us/blog/under-the-influence/201307/do-genes-influence-personality.

 

Posted by Ruth Pearce on: May 20, 2019 07:00 AM | Permalink | Comments (6)

The Power of The Living Organization®

All organizations as we know them today are living organizations as they are run by living beings. Unfortunately, some organizations are much more alive than others. The ones that are more alive tend to be much more aware of their living nature.

Organizations like human beings follow an evolutionary process. Those who are less aware of their living nature, stand a much higher risk of stagnation and even extinction.

 As leaders, change agents it is our prime responsibility to keep our organizations vibrant and alive. To create the right environment and remove the obstacles so that the full power of human potential can emerge.

In today’s volatile, unpredictable, complex and ambiguous (VUCA) world our very survival as a company depends on it. Ultimately, no amount of technology can help if people are not passionately alive and self-directed.

If it is to succeed in the leadership of the Living Organization cannot be abdicated solely to the HR department or Culture Manager. It must be taken on by all senior leaders of the organization including the CEO and the board of directors.

Once that is established, the big question is how to release this passion and aliveness in a systematic and strategic manner?

The Living Organization® framework builds upon the studies of living systems, organizational dynamics and decades of hands-on leadership experience. Its uniqueness is the discovery that besides the daily activities of the organization there are two other components that are critical to harnessing the full power of human potential.

One is the quality of relationships between people and the other is the Context within which they operate.

Putting it simply adversarial relationships throttle organizational aliveness and reduce productivity, trusting, open relationships multiplies it and speeds execution.

The second component is the Context within which the Relationships and Activities operate.

While addressing the quality of relationships has the power to multiply productivity, unleashing the power of Context can exponentially increase the energy level and thus productivity within organizations.

In simple terms, we define Context as the deep “why” behind what we do. It consists of the meaning, purpose, and stories that people in organizations identify with. Context informs the choices we make and the behaviors we display.

“Ultimately Context shapes the culture of an organization. 

Each company is unique and has its own unique Context. Sometimes you can literally sense its energy as you walk into an organization. For example, you may feel the heaviness, fear and oppressive environment of some organizations and vibrancy, openness, positivity, and passion within others.

Energetically Context is very much alive, constantly changing and evolving. It is incredibly sensitive, which means a slight adjustment can produce an enormous amount of change.

Context applies to every level and function of the organization: strategy, R&D, operations, marketing, sales, and customers service. Often much of it is implicit, hidden and needs to be brought out into the open, made explicit.

“In fact, this transformation from implicit to explicit Context is where most of the work is for leaders of the living organization. It is also the highest return on the effort they can make.

Once exposed, leaders can work on aligning the context across departments so that they are all working towards a common vision and desired outcomes. This alignment releases a tremendous amount of energy within the organization.

To provide a brief example take a company like Amazon. While we can argue about its style of management and aggressive behavior, Jeff Bezos obsession with customer service has aligned Amazon employees across the organization towards one unified vision. The result is self-evident.

There is a limitless number of other less known companies leveraging the power of Context in their unique way.

Another aspect of The Living Organization ® approach is that it is inherently decentralized and self-organizing. That does not mean the organization becomes chaotic on the contrary they have clear boundaries and rules, which like all living systems are fluid and respond to the environment.

As leaders remove the obstacles that prevent their organizations to function as a Living Organization and engage with Context, they naturally support the emergence of self-directed teams. They have to trust that the people at the front line are much closer to the action, and thus can make more informed decisions.

Self-organization leads to a high level of agility and adaptability, supporting the evolution of the company towards vibrantly alive future.

Posted by Vitaly Geyman on: April 18, 2019 09:20 PM | Permalink | Comments (3)

The Fertile Liaison between Creativity, Change and Innovation

Categories: Walter Vandervelde

By Walter Vandervelde

Not that long ago, a somewhat mysterious cloud shrouded creativity on the work floor. Everybody seemed to have their own definition and understanding of the word. The connotation with more artistic professions or (applied) art forms was never far away. Designers, copywriters, architects, film makers, musicians, … yes, those by definition are creative professions and creativity belongs there. Of course.

Next to that, there is the fact that creativity is very hard to measure or quantify, which has caused the relationship with the regular business world – where everything revolves around productivity, efficiency and measurable results – to be uneasy at times. Only piecemeal and also thanks to the success of groundbreaking companies like Apple, Google, Tesla, and other (mostly American) icons, did creativity get its rightful place. Moreover, creativity today has become a ‘hot topic’ with sensible, smart companies. And also with hiring new employees, creativity has evolved from being a ‘nice bonus’ to an absolute prerequisite, certainly when there are management positions involved.

But how do you position creativity against the two other concepts that are inextricably connected to it: innovation and change? These are concepts that are often named in one breath and not seldom used interchangeably. That’s why it is important to get some clarity. Let me start with this statement: we need creativity to work on innovation, in order to bring about positive change. But we can also use creativity to control negative change.

We live in a world that changes exponentially day after day. And one change brings about another (or a range of others) automatically. Change, taken literally, is nothing more than a kind of migration of status A to status B. In order to talk about change you have to be able to discern the two statuses. There is change that we can only experience, but some changes we can control very precisely. And all shades in between of course.

Creativity drives change

It is Wednesday, midsummer and the sun is shining brightly. You call a few friends and invite them to your barbeque party on Sunday. Saturday (the sun is still shining) you do your shopping, prepare some dishes, and clean your terrace. You’re completely at the ready. Come Sunday morning, it starts dripping, and it gets worse. In other words, your barbeque party plans are literally drowned. What we have here, is definitely change. Status A = the sun is shining (reality in the days before) and status B = it is raining (reality today). So you will have to alter your plans anyway. And with that, you have to make some choices. Do you call your friends to postpone the barbeque party to some other date or do you cancel the party altogether? A tough decision. Postponing or cancelling may be the easiest solutions, but with the least desirable outcomes, because you as well as your friends have been looking forward to the convivial barbeque party. Are you going to look for a party tent to put up on the double? Will you have the party inside the house? Or are you and your party going to a location where it doesn’t rain that day? These are maybe less easy solutions, but the consequences are a lot more positive than in the first case: the party can go on as planned. Such solutions take creativity. The situation itself (the weather conditions) you can’t change, but by accepting the situation and using your creativity, you can get to a handsome solution.

You can transpose this example easily to a business context. Here too we have to deal with change we are hardly in control of or not at all, presenting itself at a moment we never expected. Market conditions that change profoundly, a competitor who announces price reductions unexpectedly, or enters the market with a marvelous new product, crucial production machinery that breaks down at the very moment you have to deliver an important order within two days, a spontaneous strike among your personnel, etc. By using creativity, you can get to solutions. This is what people call creative problem solving (CPS), where you often will utilize creativity reactively. And the more your organization is steeped in creativity, the better those solutions will be and the faster they will appear.

So far, our premise has been the inevitability of change. In our example of the barbeque party, we couldn’t do anything else but accept the change in weather conditions and try using creativity to come up with the best solution. We didn’t choose this example by accident, because weather conditions are by their very nature something beyond an ordinary person’s control. But we can prepare for it. If we had listened to the weather report and checked the online weather forecast regularly, we would at least have had more time to maybe find even better solutions. In a professional context that is no different: by placing ‘barometers’, using analytics, staying alert and open for internal as well as external signals, we can buy ourselves time. Time needed to think up many creative ideas, pick the best one, let it mature, test it, alter it, and prepare for its implementation. Actually, we are already laying the foundation of what we call innovation here.

The front-end of innovation

As written a couple of paragraphs ago, innovation in itself is a planned and structured way to bring about positive change. With innovation you are going to direct the change entirely or partly yourself. In that sense it is a proactive process most of the time. If we go back to our barbeque party example, then innovation could be a device to blow away the rain clouds or to vaporize the rain drops into the air. In this case we have handled the situation itself and changed it: there is no more rain. But it doesn’t always have to be that drastic. We can also accept the situation and create a solution for the consequences of it. For instance, a barbeque that never extinguishes, a water proof cover over the terrace that extends automatically when it starts to rain or an electromagnetic substance that deflect the rain drops before they touch our skin and clothes. The rain stays, but we are not bothered by the consequences of it anymore (getting wet or the fire getting extinguished).

Innovation, when it is carried out the way it should be, brings along an automatic positive change. It is a conscious process that is geared towards changing things to improve them. When we talk about innovation management, we are talking about directing a sequence of actions that result in an improvement. At the beginning of the chain there is the question. And that usually starts with the words “How can we make sure that …”. To answer that question, we have to come up with creative ideas. That means calling on creativity. That’s why creativity sometimes is called the ‘the front-end of innovation’. But also throughout further steps in the innovation process creativity remains important.

Change management is focused on preparing the organization for dealing with change. Challenges that come at us and for which we can or cannot prepare, to a greater or lesser extent. And like we already mentioned, creativity plays a prominent role here too.

Therefor we like to talk about creativity as the engine for innovation and change. An engine that responds reasonably fast and is preferably capable of a sound performance. Apart from the fact whether she is used reactive and problem solving, or proactive and future oriented, organizations where creativity is stimulated, structured, and embedded as a natural reflex, have a significant advantage over their competitors and have a much better chance to become a trendsetter in their market.

Posted by Luisa Cristini on: March 18, 2019 09:58 AM | Permalink | Comments (3)

Welcome to the change management community of practice blog!

Today’s world is influenced by change. In so many different aspects of our work and lives we are constantly under the pressure of changing demands, time schedules and technology. Every day we are expected to give our best within our teams and our communities to stay afloat and keep the pace in highly competitive environments. Organisations need to adapt quickly to customers’ needs as well as modification of regulations. Project and programme managers are key players in their organisations and need to be able to embrace and sometimes drive changes. This is not an easy task, especially when there is a lack of training and skill development on the specific aspect of change management.

With the support of PMI and through the www.projectmanagement.com platform we are excited to start this new blog series that addresses these very issues. How can we project and programme managers take advantage of change around us and drive our organisations to thrive through change itself? What can we learn from project leaders in our community? How can we help our organisations and teams to adapt and develop? What are the tools and best practices to do that?

Every month through a guest blog, experienced leaders will share their experiences, tips and tools to manage and exploit changes, and take advantage of them. They are experts in change management who successfully brought their organisations and teams not only through changes, big or small, but also to thrive through the process. Some of them are the very symbol of change as they found the apex of their career in a very different capacity than where they started.

The blog is complementary to the webinar series of the Change Management online community and is managed by the same team. We have titled the blog “Shifting Change: insider-tips from project leaders” to reflect how modern project leaders are able to embrace changes in their work context and shift the mindset from resistance to advantage.

We hope you will enjoy these resources and welcome your feedback anytime especially on what topics you would like to see addressed in the blog.

Happy reading!

 

Posted by Luisa Cristini on: March 07, 2019 10:59 AM | Permalink | Comments (7)
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