Part 5 - Do You Know the Entire Contract
From the Project Management View from Rail Transit Programs and Projects Blog
by Henry Hattenrath
A collection of articles sharing project processes, design and construction experience, best practices, and lessons learned along with operational knowledge related to executing programs and projects in the rail transit industry.
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Date
Critical Components in General Conditions - Buyer Contacts
This is the 5th in a series of discussions that is intended to prompt Project Teams to be aware of the entire contract document, including Information For Bidders (IFB), General Conditions/Terms and Conditions (GCs) and the Technical Requirements [Specifications and Drawings.]
It is important the Buyer’s Project Manager and Contracting Officer verify content or provide input that ensures the contract is complete and executable within the Buyer’s organizational assets and business processes.
GC – Buyer Contacts: Typically, the main contacts provided by the Buyer are the names and mailing addresses for the Project Manager and Contracting Officer. Other important contacts should include mailing addresses for submitting invoices – accounts payable. These need to be verified and as the contract proceeds, updated as changes in personnel or office locations occur.
While the main contacts are conspicuous, there may be other contacts, addresses and reporting forms buried throughout the contract. Some include statutory requirements that are needed for government regulations as well as conditions for project funding.
For construction in the rail transit domain, some of the less conspicuous contacts and topics may include Equal Employee Opportunity, Dept of Labor, Minority/Disadvantaged Businesses, and Owner Controlled Insurance. These requirements are binding, and it is important that the project team monitor and verify compliance.
TIP: Buyer PM and Seller PM should compile a list of personnel assigned to the contract along with contact information, including Email and mailing addresses.
TIP: At the Contract Kick Off Meeting, PM should present and review a Table containing all contacts and deliverable/reporting requirements, frequency and due dates.
TIP: All Seller’s submission of certificates and forms to entities outside the Buyer’s contacts should be reported and appended to the Seller’s Monthly Progress Report.
Posted on: October 03, 2018 05:41 PM |
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Comments (13)
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates
New Westminster, British Columbia, Canada
Good Points Henry though not too many contractors (Especially small ones) would agree to that level of detail.
RAJESH K L
Project Manager, PMP| Bharat Electronics, Bengaluru, India
Bengaluru, Karnataka, India
Henry, I have been following your posts on this topic. very useful tips.
Thanks for sharing
Hi Sir, thanks for sharing.
Alok Priyadarshi
Project Manager| Tata Consulting Engineers Limited
Jamshedpur, Jharkhand, India
Very helpful post.
Thanks for sharing!
Very interesting article, thanks
Tamer Zeyad Sadiq
Assistant Cost Manager| Turner & Townsend
Riyadh, Ar Riyad, Saudi Arabia
Michael Delaney
Partner| Delaney Management LLC
West Chester, Pa, United States
Good points thanks for sharing
Pench Batta
Enterprise Lean Agile DevOps Coach /SAFe Program Consultant (SPC6)| Capgemini, Inc.
Bentonville, Ar, United States
I have been following all the previous postings! This is awesome. Thanks for sharing.
Anish Abraham
Privacy Program Manager| University of Washington
Auburn, Wa, United States
Good one and thanks for sharing.
Vincent Guerard
Coach - Trainer - Speaker - Advisor| Freelance
Mont-Royal, Quebec, Canada
Especially true when bidding on international contract!
Thanks Henry. You can trust the government to make contracts as complicated as possible ;-)
Thank you for the insight.
Stelian ROMAN
Project Manager| MicroSafety
Carlingford, New South Wales, Australia
Interesting, thanks for sharing
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