Preparing for the January rush: Strategies to hit the ground running
| The start of a new year can bring intense pressure to get projects up and running quickly – have you felt that? There is often new budget available, new expectations and just the natural sense of new beginnings that comes with a new year… all adding up to a desire from senior leaders to get projects moving quickly. That makes December the perfect time to prepare, so here are some things you can be doing this month to get ahead for January when it comes.
Review the project pipelineAssess the projects slated for Q1 and their current status. What’s ready to go, what needs more discovery or analysis? What projects are continuing from this year that still need to complete? Are there any critical tasks that need attention before January? You can use December to create detailed action plans for January launches, bearing in mind the holiday period and any change freeze that might affect your technical deployments. Resource planning and allocationHow are you going to make sure that team members are ready and equipped to start strong in January? If there is new budget for training, what projects are coming up where the team could do with some training to ensure they have the skills? Make sure people know what they will be working on in the new year, and ideally have this documented somewhere – chances are they will come back after a short break and they might have completely forgotten! Backlog and task prioritisationIf you are anything like me, you’ve probably got a backlog of tasks from the months just gone that haven’t quite been finished. For example, I have project budget trackers that need updating, and I know I’m going to be asked for them by year end because it’s important to have the numbers sorted. Think about what you have outstanding and prioritise what you need to, focusing on the high-impact tasks first to ease yourself into January. Prepping tools and processesTalk to your team about getting things set up for the new year. For us, that’s making sure there are ‘2025’ versions of in-flight projects, setting up the 2025 portfolios and making sure steering meetings are booked for the year – best to get booked into busy executives’ diaries before they are blocked! Communication and alignmentBecause nothing says ‘new year’ more than a redoubled effort at team communication! It might not last longer than February, but let’s start with good intentions, eh? Think about what the objectives are for the coming year. Set expectations to align on goals, especially if you are starting new work or have different priorities across the portfolio. For most of us, project work just continues into the new year, because most projects won’t have a hard stop at year end. However, it’s always an opportunity to remind people of what the goals and objectives are, and how these fit with strategic priorities. Planning ahead in December can help you hit the ground running in January, so you can get back to work after the festive break. I know, the “festive break” is really just a few days, but emotionally and mentally it feels different, don’t you think, because we will be ticking over into 2025? |
